Summary
Overview
Work History
Education
Skills
Certification
Languages
Timeline
Generic

Tania Avila

Denver

Summary

Results-driven Office Manager and Project Coordinator with over 8 years of experience enhancing operational efficiency, leading cross-functional teams, and providing strategic support to executive leadership. Expertise in project planning, financial oversight, and process improvement drives successful outcomes and fosters a collaborative work environment. Bilingual in Spanish, demonstrating the ability to deliver effective solutions in dynamic, fast-paced settings. Committed to leveraging strong organizational skills and proactive problem-solving to contribute to organizational success.

Overview

13
13
years of professional experience
1
1
Certification

Work History

Office Manager

New Creation Marble & Granite
05.2023 - Current
  • Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
  • Implemented project management techniques to overcome obstacles and increase team productivity.
  • Generated paper checks for employees and printed stubs for associates who received direct deposits to complete payroll distribution.
  • Verified and submitted timekeeping information for accurate and efficient payroll processing.
  • Responded to customer requests for products, services, and company information.
  • Promoted superior experience by addressing customer concerns, demonstrating empathy, and resolving problems swiftly.
  • Engaged with customers to build rapport and loyalty.

Office Manager

Flatiron Construction
04.2019 - 06.2022
  • Streamlined office procedures, reducing administrative delays by 20%.
  • Managed payroll for 50+ employees using accounting software.
  • Improved interdepartmental communication by creating new reporting processes.
  • Managed files and records for clients and adhered to safety procedures to prevent breaches and data misuse.
  • Organized and led staff orientation programs and training to promote collaboration.
  • Maintained company compliance with local, state, and federal laws, in addition to established organizational standards.
  • Evaluated employee onboarding programs and presented strategic improvement recommendations to upper management.

Project Coordinator

National Pavement Partners
06.2018 - 04.2019
  • Provided training sessions on administrative processes to new hires or existing staff members.
  • Used various software programs for efficient document creation or editing purposes.
  • Organized travel arrangements for executives, ensuring all necessary information was available prior to departure date.
  • Answered telephones to route caller to appropriate individual or address general questions.
  • Read, routed and distributed incoming mail or other materials to proper employees.
  • Instructed new employees regarding company policies and job duties.
  • Troubleshot minor problems and reported larger technical issues.
  • Created detailed spreadsheets for tracking financial data or other
    important information.

Administrative Assistant

Brown Brothers Asphalt & Concrete
04.2016 - 06.2018
  • Trained new hires on administrative processes, reducing onboarding time by 30%.
  • Organized travel and scheduling for executive staff.
  • Maintained inventory of office supplies and placed orders.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Gathered and disposed of worksite debris to remove safety hazards.
  • Studied plans for each job to gain understanding of materials, tools and work required.
  • Followed orders closely to help prepare for jobs, ready sites, complete assignments and clean up work areas at completion.

Closer

Coldwell Banker Residential
09.2012 - 05.2016
  • Processed and reviewed closings for 12+ Colorado branches.
  • Ensured contract compliance and accuracy of financial documentation.
  • Supervised closing team operations and trained staff.

Education

High School Diploma -

Rangeview High School
01.2012

Skills

  • Office Management
  • Project Coordination
  • Budgeting & Finance
  • Invoicing & Payroll
  • Staff Training & Onboarding
  • Contract Negotiation
  • Microsoft Office Suite QuickBooks Bilingual: Spanish & English

Certification

  • CNP - Certified Notary Public


Languages

Spanish
Native or Bilingual

Timeline

Office Manager

New Creation Marble & Granite
05.2023 - Current

Office Manager

Flatiron Construction
04.2019 - 06.2022

Project Coordinator

National Pavement Partners
06.2018 - 04.2019

Administrative Assistant

Brown Brothers Asphalt & Concrete
04.2016 - 06.2018

Closer

Coldwell Banker Residential
09.2012 - 05.2016

High School Diploma -

Rangeview High School

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Tania Avila