Suzanne Limmer-Kirk
Summary
Experienced Administrator with extensive experience in HR, accounting, administration, procurement, and office operations.
Resourceful employee with solid background in administrative support and office management. Delivered efficient and effective administrative solutions, contributing to streamlined operations and enhanced team productivity. Demonstrated organizational and multitasking skills, effectively managing multiple priorities and deadlines with very minimal supervision.
Overview
16
16
years of professional experience
Work History
Administrative Technician III
City and County of Broomfield
12.2016 - Current
- Support leadership in day to day tasks
- Manage all invoicing for IT and assist with invoicing for other departments
- Keep all annual contracts renewed according to due dates and track them in spreadsheets
- I created a spreadsheet to make sure all cost increases or decreases are tracked for yearly budget.
- Work with vendors concerning orders, questions on accounts, billing, pricing, and general questions. Expedited invoice processing, resulting in timely payments and improved vendor relationships.
- Reconciliation of all departmental PCARDS.
- Managed inventory control processes, maintaining appropriate supply levels while minimizing costs for office supplies and equipment.
- Co managed the Canon MFP project which included working with the vendor on a daily basis, making sure all details were correct and according to CCOB standards, inventory on all machines, coordinating the roll-out schedule, training and follow ups with all departments after roll-out was complete and getting feedback on how the new machines were working out.
- Attend meetings and trainings to further my knowledge and better equip myself for new challenges given to me.
- Route memos or contracts as needed in a timely fashion.
- Organize department meetings, lunches and BBQ's.
- Help plan team building events and birthday luncheons.
- Streamlined office operations by implementing efficient administrative processes and organizational systems.
- I was a lead in our document management and storage with the implementation of a digital filing system. I created schedules for each department within GDC for the shredding company as well as the company we used for our scanning. I did quality checks on all scanned documents prior to the departments individual checks.
- Served as a liaison between departments, promoting effective communication to resolve issues quickly.
- Maintained strict confidentiality regarding sensitive company information safeguarding critical documents from unauthorized access.
- Facilitated successful project completion (Canon) by coordinating team efforts and tracking progress against deadlines.
- I am also a Project Assistant for our PMO group to help with special projects of varying degrees of complexity. (BDAP, ERP)
- Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service.
- Performed research to collect and record industry data for our Digital Accessibility Project.
Office/HR Manager
Nutrislice, Inc.
02.2016 - 05.2016
- Manage all day to day operations, procedures and meetings.
- Creation of all office policies, manuals and benefits packets.
- Research projects and analysis for CEO.
- Keep track of all employee benefits, time off, vacations.
- Maintained accurate HR records in compliance with applicable laws, ensuring efficient data retrieval when required.
- Enter payroll hours for all contract employees.
- Optimized HR operations by implementing best practices and efficient systems.
- Set up of conventions/trade shows, shipping to and from conventions and ordering of all necessities for trade shows.
- Schedule flight arrangements for conventions and out of town meetings.
- Manage office repairs, updates and cleaning of office.
- A/R, A/P, reconciliations, collections, depreciation/pre-paid schedule, data entry of all invoices, credit memos, purchase orders, bills.
- Schedule staff meetings, business meetings and luncheons.
- Answer phones, open mail, purchase office supplies and snacks for office.
Office/HR Manager
Boulder Electric Motor Co.
02.2015 - 02.2016
- Day to day management of all office policies, procedures and schedules for two locations
- Keep track of all vacation, sick and personal time taken and allotted
- All payroll functions including deductions, health benefits, disability premiums and figuring of all taxes
- Ordering of all office supplies and product stock for both locations
- Designed strategic HR initiatives to align with organizational goals.
- A/R, A/P, deposits, daily/monthly/yearly reports
- Collections
- Conducted performance evaluations to support employee development.
- Reconciliation of customer accounts
- Optimized HR operations by implementing best practices and efficient systems.
- Assist in yearly audits
- Managed employee relations issues professionally, resolving conflicts efficiently while maintaining confidentiality at all times.
- Facilitated onboarding sessions and on-the-job training for new hires increasing position knowledge and skillset.
- Reconciliation of bank accounts, General Ledger accounts, in house books, month and year end, payroll taxes, state and federal taxes, IRA accounts, health insurance benefits
- Implemented performance reviews and motivational strategies to elevate HR team results.
- Entering and processing of all sales orders, credit/debit memos and invoicing of accounts
- Handling of all return authorizations and credit memos
- Assist customers with account questions and statements
- Weekly spreadsheets of A/P and A/R
- Training of other employees on software program and in house process
Senior Staff Accountant/HR
Able Planet, Inc.
08.2009 - 02.2015
- Set up and held interviews for all administrative and accounting staff prospective employees. Follow up on resume details, past jobs, and background checks.
- Onboarding new staff members, providing orientation and support. I also handled the release of employees including offboarding.
- Developed training programs to enhance employee skills and performance.
- Implemented new policies for improved organizational productivity.
- Negotiated contracts with vendors and suppliers, securing favorable terms that benefited the company''s bottom line.
- Oversaw daily operations to ensure compliance with company standards.
- Assist in yearly audits.
- Facilitated meetings and presentations to communicate project and sales status and updates.
- Collections and reconciliation of customer accounts.
- A/R, A/P, deposits, daily/monthly/yearly reports.
- Entering and processing of all sales orders, credit/debit memos and invoicing of accounts.
- Reconciliation of bank accounts, in house books.
- Streamlined reporting processes with enhanced data management practices.
- Handling of all return authorizations and credit memos.
- Assist customers with account questions and statements.
- Weekly spreadsheets of A/P and A/R.
- Training of other employees on software program and in house processes.
- All EDI setup and quality control.
- Assisted with interviewing process for new hires.
- Set up of all new accounts on EDI systems, monitor processes.
- Handle all purchase orders incoming and outgoing for China manufacturers.
- In charge of production planning and inventory.
- Work the Consumer Electronics Show and meet with top customers to update them on new products. Manage all shipping to and from the show, handle all employees hotel and travel, and schedule employee dinners.
Office Manager/ Surgery Scheduler
Dr. Anthony Valenti, DPM
08.2008 - 08.2009
- Managed a staff of 8, both front and back office.
- Managed all tasks in regards to onboarding of new employees and offboarding for employees being released or leaving the company.
- Handled all background and employment checks on all new prospective employees.
- Responsible for any employee probationary write-ups and/or employee release.
- Evaluated employee performance and conveyed constructive feedback to improve skills.
- Maintained strict confidentiality in handling sensitive patient information, adhering to HIPAA guidelines and clinic policies.
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- A/R, A/P, deposits, daily/monthly/yearly reports.
- Collections on current and past due accounts.
- Assist with phones, patient scheduling, x-rays, ordering of all office supplies
- Scheduling of patient labs prior to surgery.
- Scheduling all surgeries at surgical centers or hospital.
- Increased operational efficiency, managing surgery schedules to accommodate urgent cases without major disruptions.
- Implementation of office benefits, manual and training.
- Insurance and patient billing, follow up on claims, appeals to insurance, pre-authorizations, office coding
- Pre-certifications on all surgeries, medical equipment and treatment.
- Scheduling of meetings with supply reps and doctors.
Education
University of Northern Colorado
Front Range Community College
Aims Community College
Skills
- Office and Staff Support
- Executive Support
- Human Resources Coordination
- Payroll
- Bookkeeping
- Relationship Management
- Procurement
- AP/AR
- Data entry proficiency
- Great verbal and written communication skills
- Microsoft office
- Google Platform
- Confidentiality and data protection
Timeline
Administrative Technician III
City and County of Broomfield
12.2016 - Current
Office/HR Manager
Nutrislice, Inc.
02.2016 - 05.2016
Office/HR Manager
Boulder Electric Motor Co.
02.2015 - 02.2016
Senior Staff Accountant/HR
Able Planet, Inc.
08.2009 - 02.2015
Office Manager/ Surgery Scheduler
Dr. Anthony Valenti, DPM
08.2008 - 08.2009
Front Range Community College
Aims Community College
University of Northern Colorado
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