Summary
Overview
Work History
Education
Skills
Timeline
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RACHEL E. WIGGERS

Denver

Summary

Event and project coordinator dedicated to delivering successful programs. Skilled in utilizing various management tools to ensure efficient execution. Collaborative team member to help foster effective project results.

Overview

7
7
years of professional experience

Work History

Event & Guest Logistics Coordinator

Contract Work
Denver
04.2025 - Current
  • Worked on various events, including a three-day conference for a financial client, and a five-day mentorship camp for a client focused on sustainable energy.
  • Monitored budgets to maintain expenses within client-set limits throughout the event timeline.
  • Coordinated event logistics with on-site vendors to ensure seamless service delivery.
  • Managed multiple hotel room blocks for over 80 guests.
  • Facilitated travel arrangements for 10 executive clients of the events - curating itineraries with their airfare booking, private ground transportation, and hotel accommodations.
  • Organized ground transportation for more than 80 guests attending off-site activities and events.

Event Production Coordinator

Empire Entertainment
New York
07.2022 - 04.2025
  • Managed production schedules and timelines to meet pre-event deadlines, and onsite goals.
  • Created vendor contracts and managed relationships with vendors from pre-production until the completion of the event.
  • Outsourced venues for events and performed site visits.
  • Organized weekly meetings with our client and internal teams to ensure alignment on timelines, roles, and responsibilities.
  • Monitored and tracked expenses against the budget, ensuring meticulous management of receipts and expense reporting.
  • Assisted with managing and reconciling budgets of up to $5 million.
  • Ownership of sourcing and procuring décor, furniture, gifting, event staff, rentals, and caterers for events.
  • Executed diverse event types of various scales including festivals, non-profit galas, tradeshows, private concerts, and annual meetings.

Senior Associate - Advertising Sales

EightBar - IBM Account
New York
01.2020 - 07.2022
  • Analyzed data utilizing the DAV tool and created detailed reports for senior management.
  • Performed accounts receivable reconciliation on a monthly basis.
  • Led weekly meetings with clients to discuss project objectives, timelines, and deliverables.
  • Provided direction and guidance to junior associates on daily management tasks.

Travel and Event Logistics Coordinator

Condé Nast
New York
07.2019 - 12.2019
  • Developed and distributed comprehensive travel itineraries, including necessary tickets and reservations, to all event attendees.
  • Identified cost-saving opportunities by researching alternative routes and competitive fares.
  • Maintained accurate tracking of travel costs and expenses.
  • Served as primary contact for inquiries from general attendees, internal staff, and high-profile clients.
  • Managed the guest registration desk at corporate luncheons, conferences, and special events for Vogue, iHeartRadio, and Bon Appétit Magazine.

Marketing Intern

Connectivity Media Strategy
Tampa
08.2018 - 05.2019
  • Assisted staff with office tasks such as filing paperwork and updating account information on excel spreadsheets.
  • Developed original and engaging content for range of social media platforms, including Pinterest, Facebook, LinkedIn and Instagram.
  • Performed research and analysis for management team and communicated gathered data.
  • Wrote a weekly blog post for company website.
  • Maximized community outreach, scheduled online content on media profiles and monitored web analytics.

Education

B.A - Major: Advertising, Minor: Public Relations

The University of Tampa
Tampa, FL

Skills

Professional Skills

  • Event Planning, Logistics, and Execution
  • Task Management
  • Customer Service-Driven Mentality
  • Problem-Solving and Strategic Thinking
  • Cross-Functional Team Collaboration
  • Budget Management and Expense Management
  • Vendor Management and Procurement
  • Travel Logistics Coordination

Technical Skills

  • Collaboration Tools: Microsoft Office Suite (Word, Excel, PowerPoint), Google Suite, SharePoint, Zoom, Microsoft Teams, Slack
  • Project Management Tools: Airtable, Cvent, ClickUp, Jira

Timeline

Event & Guest Logistics Coordinator

Contract Work
04.2025 - Current

Event Production Coordinator

Empire Entertainment
07.2022 - 04.2025

Senior Associate - Advertising Sales

EightBar - IBM Account
01.2020 - 07.2022

Travel and Event Logistics Coordinator

Condé Nast
07.2019 - 12.2019

Marketing Intern

Connectivity Media Strategy
08.2018 - 05.2019

B.A - Major: Advertising, Minor: Public Relations

The University of Tampa

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RACHEL E. WIGGERS