Olessia Sibiriakova
Boca Raton
Summary
Dedicated and detail-oriented executive assistant with over 20+ years of experience supporting high-level executives in fast-paced environments. Proven ability to manage schedules, coordinate meetings, and handle communications with professionalism and discretion. Skilled in project management, office organization, and maintaining strong relationships with stakeholders. Proficient in Microsoft Office, Social media, Quickbooks, Event planning and coordinating, Time management, Office management. Committed to enhancing productivity and contributing to the success of the organization through exceptional support and proactive problem-solving.
Overview
21
21
years of professional experience
Work History
Executive Assistant
Amber House.
01.2008 - 08.2024
- Provided sophisticated calendar management. Prioritized inquiries and requests while troubleshooting conflicts;
- Maintained books of accounts including preparing checks, preparing deposits, journal entries, coding and posting invoices, petty cash;
- Made judgments and recommendations to ensure smooth day-to-day engagements. This included scheduling of travel appointments and made changes to appointments and after-hour events for Executive Team;
- Supervised all schedules and calendars of the Chief Executive Officer, VP of Finance and Directors ;
- Troubleshoot and or escalate office administration issues;
- Evaluated and analyzed accounting information in order to audit operating results in terms of profitability performance and other matters bearing on the fiscal soundness and operating effectiveness of the organization;
- Maintained and completed trail of supporting documentation for all financial and bookkeeping activities.
- Event planning and coordination
Executive Assistant to the President
HALO Holdings
09.2003 - 12.2007
- Arranged and coordinated the CEO’s meeting schedule (internal meetings, external meetings, business-related lunches/dinners, daily briefings, tie-offs, status check-ins, etc.)
- Provided personal and business support to the CEO intending to maximize his productivity
- Cross-checked contracts to ensure accuracy of terms and content
- Conducted recruitment research project assigned by the management team
- Prepared draft reports from CRM system , background documentation and research
- Paid invoices and adopted any extemporary internal reports as well as revised and updated reports to be more useful and efficient, and furnished external reports as necessary.
- Tackled any, and all other tasks assigned by the management team
Education
Masters In Arts - Acting
VGIK
Moscow, Russia06-2019
BBA - E-Business
Berkeley College
New York, NY06-2002
Associate Degree in Paralegal - Paralegal
Berkeley College
New York, NY06-2000
Skills
- 20 years of working experience in Executive and Personal Support and bookkeeping
- Areas of expertise: A/P, A/R, invoicing, office administration, logistics, multiply calendaring budget allocation,
- Excellent knowledge of MS Office, Quickbooks
- Strong analytical and decision-making skills, hardworking, quick learner, stickler for small details, responsible, and energetic
- Excellent interpersonal skills; Able to work with minimum supervision
- Professional knowledge of social networks and creating social ads
- Strategic Planning
- Project Oversight
- Presentation Development
- Business Writing
- Client relationship Management
- Event Management
- Calendar management
- Fluent in English and Russian
Languages
English
Native or Bilingual
Russian
Native or Bilingual
Timeline
Executive Assistant
Amber House.
01.2008 - 08.2024
Executive Assistant to the President
HALO Holdings
09.2003 - 12.2007
Masters In Arts - Acting
VGIK
BBA - E-Business
Berkeley College
Associate Degree in Paralegal - Paralegal
Berkeley College
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