Nelson Enrique Rubio Velasco
Live Events Production Manager And Cultural Manager
BOGOTA
Summary
Event production professional with extensive experience in planning, coordinating, and executing high-profile events. Strong focus on team coordination, achieving results, and adapting to changing needs. Skilled in logistics management, vendor negotiation, and budget oversight, with proven track record of delivering seamless and memorable experiences. Known for reliability, problem-solving, and fostering productive partnerships. Ready to use and develop multitasking and communication abilities in Event Coordinator role.
Overview
17
17
years of professional experience
2
2
years of post-secondary education
2
2
Languages
Work History
Event Production Manager
Intituto Distrital De Las Artes
02.2024 - 12.2024
- Oversaw venue selection process, identifying optimal locations that aligned with client objectives and budget requirements.
- Coordinated logistics for multi-day conferences, creating detailed schedules and managing on-site operations.
- Mentored junior staff members, providing guidance on best practices in event planning and execution.
- Enhanced event efficiency by streamlining production processes and implementing time-saving strategies.
- Negotiated contracts with vendors, securing high-quality services at competitive prices.
- Collaborated with marketing teams to promote events and drive attendance, resulting in sold-out functions.
- Led pre-production meetings to align cross-functional teams on expectations, roles, and responsibilities during events.
- Successfully managed tight deadlines while maintaining attention to detail throughout all stages of event planning.
- Developed and maintained budgets for multiple events, ensuring financial goals were met or exceeded.
- Trained and supervised event staff to complete tasks on time.
- Developed detailed event reports, documenting all aspects of each event.
- Implemented protocols and procedures to effectively manage planning process.
- Organized accommodations and travel logistics for event participants effectively.
- Supported senior leadership by developing status reports on activities related to planning, scheduling, cancellation, inquiries, resourcing, risk mitigation, and proposal development for various events.
Event Production Manager
Instituto Distrital De Las Artes
02.2023 - 12.2023
- Oversaw venue selection process, identifying optimal locations that aligned with client objectives and budget requirements.
- Coordinated logistics for multi-day conferences, creating detailed schedules and managing on-site operations.
- Mentored junior staff members, providing guidance on best practices in event planning and execution.
- Enhanced event efficiency by streamlining production processes and implementing time-saving strategies.
- Negotiated contracts with vendors, securing high-quality services at competitive prices.
- Collaborated with marketing teams to promote events and drive attendance, resulting in sold-out functions.
- Led pre-production meetings to align cross-functional teams on expectations, roles, and responsibilities during events.
- Successfully managed tight deadlines while maintaining attention to detail throughout all stages of event planning.
- Developed and maintained budgets for multiple events, ensuring financial goals were met or exceeded.
- Trained and supervised event staff to complete tasks on time.
- Developed detailed event reports, documenting all aspects of each event.
- Implemented protocols and procedures to effectively manage planning process.
- Organized accommodations and travel logistics for event participants effectively.
- Supported senior leadership by developing status reports on activities related to planning, scheduling, cancellation, inquiries, resourcing, risk mitigation, and proposal development for various events.
Event Production Manager
Instituto Distrital De Las Artes
09.2022 - 12.2023
- Oversaw venue selection process, identifying optimal locations that aligned with client objectives and budget requirements.
- Coordinated logistics for multi-day conferences, creating detailed schedules and managing on-site operations.
- Mentored junior staff members, providing guidance on best practices in event planning and execution.
- Enhanced event efficiency by streamlining production processes and implementing time-saving strategies.
- Negotiated contracts with vendors, securing high-quality services at competitive prices.
- Collaborated with marketing teams to promote events and drive attendance, resulting in sold-out functions.
- Led pre-production meetings to align cross-functional teams on expectations, roles, and responsibilities during events.
- Successfully managed tight deadlines while maintaining attention to detail throughout all stages of event planning.
- Developed and maintained budgets for multiple events, ensuring financial goals were met or exceeded.
- Trained and supervised event staff to complete tasks on time.
- Developed detailed event reports, documenting all aspects of each event.
- Implemented protocols and procedures to effectively manage planning process.
- Organized accommodations and travel logistics for event participants effectively.
- Supported senior leadership by developing status reports on activities related to planning, scheduling, cancellation, inquiries, resourcing, risk mitigation, and proposal development for various events.
Event Production Manager
Al Alba Producciones
04.2022 - 12.2022
- Oversaw venue selection process, identifying optimal locations that aligned with client objectives and budget requirements.
- Coordinated logistics for multi-day conferences, creating detailed schedules and managing on-site operations.
- Enhanced event efficiency by streamlining production processes and implementing time-saving strategies.
- Led pre-production meetings to align cross-functional teams on expectations, roles, and responsibilities during events.
- Successfully managed tight deadlines while maintaining attention to detail throughout all stages of event planning.
- Developed and maintained budgets for multiple events, ensuring financial goals were met or exceeded.
- Developed detailed event reports, documenting all aspects of each event.
- Implemented protocols and procedures to effectively manage planning process.
Event Producer
Secretaria Distrital De Gobierno
01.2022 - 09.2022
- Collaborated closely with clients during the planning process to ensure their objectives were met within the scope of the event.
- Maintained strong vendor relationships resulting in reliable partnerships that ensured high-quality products/services at competitive prices.
- Implemented post-event evaluations to identify areas of improvement for future events and maintain a continuous improvement mindset.
- Enhanced event attendee experience by meticulously coordinating logistics and managing event schedules.
- Excelled in time management while simultaneously overseeing multiple projects from inception to completion.
- Streamlined event operations by developing comprehensive project timelines, checklists, and budget guidelines for team members to follow.
- Fostered a positive working environment through effective team collaboration and clear communication of roles and responsibilities.
Event Production Manager
Teatro R101
07.2021 - 12.2021
- Oversaw venue selection process, identifying optimal locations that aligned with client objectives and budget requirements.
- Coordinated logistics for multi-day conferences, creating detailed schedules and managing on-site operations.
- Enhanced event efficiency by streamlining production processes and implementing time-saving strategies.
- Led pre-production meetings to align cross-functional teams on expectations, roles, and responsibilities during events.
- Successfully managed tight deadlines while maintaining attention to detail throughout all stages of event planning.
- Developed and maintained budgets for multiple events, ensuring financial goals were met or exceeded.
- Developed detailed event reports, documenting all aspects of each event.
- Implemented protocols and procedures to effectively manage planning process.
Event Coordinator
Secretaria Distrital De Gobierno
06.2021 - 12.2021
- Collaborated closely with clients during the planning process to ensure their objectives were met within the scope of the event.
- Maintained strong vendor relationships resulting in reliable partnerships that ensured high-quality products/services at competitive prices.
- Implemented post-event evaluations to identify areas of improvement for future events and maintain a continuous improvement mindset.
- Enhanced event attendee experience by meticulously coordinating logistics and managing event schedules.
- Excelled in time management while simultaneously overseeing multiple projects from inception to completion.
- Streamlined event operations by developing comprehensive project timelines, checklists, and budget guidelines for team members to follow.
- Fostered a positive working environment through effective team collaboration and clear communication of roles and responsibilities.
- Managed event logistics and operations.
- Coordinated schedules and timelines for events.
Event Production Manager
Fundación Superior De Arte Y Tecnología
07.2020 - 02.2021
- Oversaw venue selection process, identifying optimal locations that aligned with client objectives and budget requirements.
- Coordinated logistics for multi-day conferences, creating detailed schedules and managing on-site operations.
- Enhanced event efficiency by streamlining production processes and implementing time-saving strategies.
- Led pre-production meetings to align cross-functional teams on expectations, roles, and responsibilities during events.
- Successfully managed tight deadlines while maintaining attention to detail throughout all stages of event planning.
- Developed and maintained budgets for multiple events, ensuring financial goals were met or exceeded.
- Developed detailed event reports, documenting all aspects of each event.
- Implemented protocols and procedures to effectively manage planning process.
General Manager
GIG PRO SAS
03.2016 - 06.2019
- Cultivated strong relationships with clients, vendors, and partners to ensure long-term success and loyalty.
- Monitored financial performance, set budgets and controlled expenses to provide financial stability and long-term organizational growth.
- Managed budget implementations, employee reviews, training, schedules, and contract negotiations.
- Managed budget implementations, employee evaluations, and contract details.
- Increased overall company efficiency by streamlining operations and implementing innovative managerial strategies.
- Implemented strategic cost-saving initiatives to minimize overhead while ensuring quality.
Artist and Production Manager
Hispanic Canadian Arts and Cultural Assocition
01.2013 - 12.2014
- Utilized social media platforms proactively to promote personal brand awareness while engaging with potential clients or collaborators regularly.
- Contributed to creative process through original ideas and inspiration.
- Negotiated with suppliers to secure high-quality art materials at reduced costs, maintaining budget without compromising on standards.
- Created streamlined production schedules and collaborated with production employees to communicate objectives and goals.
- Sold original art pieces through online platforms, gallery exhibitions, and direct customer interactions, generating consistent revenue streams while maintaining an active artist presence within the community.
- Participated in creative brainstorming sessions to develop new ideas or improve existing ones.
Shipping and Receiving Assistant
Production Resource Group
09.2007 - 06.2013
- Improved shipping efficiency by streamlining processes and organizing the warehouse layout.
- Processed returns effectively by inspecting items for damage or discrepancies before updating inventory records accordingly.
- Facilitated cross-departmental communication to ensure seamless coordination between procurement, warehousing, and distribution operations.
- Collaborated with sales teams to address customer inquiries promptly, delivering high-quality service levels that bolstered client retention rates.
- Conducted periodic inventory audits to identify discrepancies and maintain accurate stock levels at all times.
- Assisted with the preparation of international shipping documents, ensuring regulatory compliance and timely delivery.
Education
Master of Arts - Con Énfasis en Danza Contemporánea
Universidad Distrital Francisco José De Caldas
Bogotá, Colombia 05.2006 - 05.2006
Project Management -
Humber College
Toronto, Canada 05.2013 - 05.2013
Especialización en Gestión de las Artes y la Cultura - undefined
Pontificia Universidad Javeriana de Cali
08.2023 - Current
Diplomado en Formulación de Proyectos Para la Gestión Cultural - undefined
Universidad Jorge Tadeo Lozano / Ministerio de Cultura de Colombia
07.2020 - 09.2020
Skills
Creative direction
Venue selection
Travel arrangements
Registration management
Onsite execution
Catering coordination
Timeline development
Entertainment booking
Speaker management
Green event practices
Technical production
Transportation management
Budgeting and finance
Evaluations
- MINISTERIO DE LAS ARTES, LAS CULTURAS Y LOS SABERS, Jurado Circulación Internacional de las Artes, las Culturas y los Saberes, 06/01/24
- MINISTERIO DE LAS ARTES, LAS CULTURAS Y LOS SABERS, Jurado Jóvenes por el cambio, 06/01/24
- INSTITUTO DISTRITAL DE LAS ARTES - IDARTES, Jurado Temporadas de Repertorio Teatral Ciudad Escenario 2024, 06/01/24
- INSTITUTO DE CULTURA Y PATRIMONIO DE ANTIUOQUIA - ICPA, Jurado Convocatoria Portafolio Departamental de Estímulos, 11/01/23
- INSTITUTO DE CULTURA Y PATRIMONIO DE ANTIUOQUIA - ICPA, Jurado Convocatoria Portafolio Departamental de Estímulos 2, 06/01/22
- INSTITUTO DISTRITAL DE LAS ARTES - IDARTES, Jurado Beca de Creación en Danza – Bogotá Ciudad Creadora, 06/01/22
- SECRETARIA DE CULTURA DE SANTIAGO DE CALI, Jurado Estímulo Circulación Local Parejas de Baile, 06/01/22
- INSTITUTO DISTRITAL DE LAS ARTES - IDARTES, Jurado Beca Es Cultural Local – Localidad Rafael Uribe Uribe 2021, 11/01/21
- SECRETARIA DISTRITAL DE CULTURA, RECREACION Y DEPORTE DE BOGOTA, Jurado Beca de Creación y Producción para la Reactivación del Sector Cultural de las Artes Escénicas, 06/01/21
- INSTITUTO DISTRITAL DE LAS ARTES – IDARTES – GERENCIA DE DANZA, Jurado Línea Residentes Ciclo 1 Orbitante – Plataforma Danza Bogotá 2021, 04/01/21
- SECRETARIA DE CULTURA CIUDADANA – ALCALDÍA DE MEDELLÍN, Jurado Estímulos a la Creación en Danza en 7 de sus convocatorias, 08/01/20
- SECRETARIA DE CULTURA CIUDADANA – ALCALDÍA DE MEDELLÍN, Jurado Estímulos a la Circulación de Contenidos de Artes Escénicas Grupos Sin Sala en el Área de Teatro, 08/01/20
- SECRETARIA DE CULTURA CIUDADANA – ALCALDÍA DE MEDELLÍN, Jurado Circulación Nacional e Internacional en el Área de Danza, 03/01/20 - 04/30/20
- INSTITUTO DISTRITAL DE LAS ARTES - IDARTES, Jurado Beca de Participación en Mercados de las Industrias Culturales y Creativas Tercera Etapa, 08/01/19
- MINISTERIO DE CULTURA DE COLOMBIA, Jurado Becas para la dotación de Vestuario para la Danza, 08/01/19
- INSTITUTO DISTRITAL DE LAS ARTES - IDARTES, Jurado Beca de Participación en Mercados de las Industrias Culturales y Creativas Segunda Etapa, 06/01/19 - 07/31/19
- FUNDACIÓN GILBERTO ALZATE AVENDAÑO, Jurado Beca Circuito Centro, 06/01/18 - 07/31/18
- MINISTERIO DE CULTURA DE COLOMBIA, Jurado Pasantías Colombia – Cuba para la Danza, 06/01/16
Nationalities
- Colombiana
- Canadiense
Identitydocument
C.C. 80`513.633 de Bogotá
Militaryservice
Nº 80`513.633 Distrito 4
Nonformaleducation
- Taller Técnicas y Estrategias de Producción Escénica, 6º Encuentro Iberoamericano de Productores Escénicos, 11/01/23, Bogotá, Colombia
- Diplomado en Formulación de Proyectos Para la Gestión Cultural, Universidad Jorge Tadeo Lozano / Ministerio de Cultura de Colombia, 07/01/20 - 09/30/20, Bogotá, Colombia
- Seminario Internacional “Reactivación, Retos y Nuevos Horizontes para la Cultura en Tiempos de Pandemia y Postpandemia”, Universidad Jorge Tadeo Lozano / Ministerio de Cultura de Colombia, 07/01/20, Bogotá, Colombia
- Taller de Organización y Producción de Espectáculos Escénicos, Instituto Distrital de Cultura y Turismo, 06/01/05, Mariza de León (México)
- Seminario Internacional de 'Políticas Culturales Urbanas: Experiencias Europeas y Americanas', Instituto Distrital de Cultura y Turismo, 01/01/03
Timeline
Event Production Manager
Intituto Distrital De Las Artes
02.2024 - 12.2024
Especialización en Gestión de las Artes y la Cultura - undefined
Pontificia Universidad Javeriana de Cali
08.2023 - Current
Event Production Manager
Instituto Distrital De Las Artes
02.2023 - 12.2023
Event Production Manager
Instituto Distrital De Las Artes
09.2022 - 12.2023
Event Production Manager
Al Alba Producciones
04.2022 - 12.2022
Event Producer
Secretaria Distrital De Gobierno
01.2022 - 09.2022
Event Production Manager
Teatro R101
07.2021 - 12.2021
Event Coordinator
Secretaria Distrital De Gobierno
06.2021 - 12.2021
Event Production Manager
Fundación Superior De Arte Y Tecnología
07.2020 - 02.2021
Diplomado en Formulación de Proyectos Para la Gestión Cultural - undefined
Universidad Jorge Tadeo Lozano / Ministerio de Cultura de Colombia
07.2020 - 09.2020
General Manager
GIG PRO SAS
03.2016 - 06.2019
Project Management -
Humber College
05.2013 - 05.2013
Artist and Production Manager
Hispanic Canadian Arts and Cultural Assocition
01.2013 - 12.2014
Shipping and Receiving Assistant
Production Resource Group
09.2007 - 06.2013
Master of Arts - Con Énfasis en Danza Contemporánea
Universidad Distrital Francisco José De Caldas
05.2006 - 05.2006
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