Summary
Overview
Work History
Education
Skills
Websites
Affiliations
Timeline
Generic

Misty Hyre

Westminster

Summary

Experienced administrative assistant with nearly two decades of expertise in overseeing administrative duties and supporting daily office operations. Known for a positive attitude and friendly disposition, excels in time management and multitasking. Skilled in calendar management, travel coordination, expense reporting, event planning, and facilitating new hire procedures.

Overview

25
25
years of professional experience

Work History

Administrative Assistant

American Track
03.2025 - Current
  • Manage and code monthly expenses for corporate card holders in Concur; logging of invoice accounts payable and receivable
  • Code A/P invoices from vendors in CMIC for processing; create billing invoices for monthly and ad-hoc invoicing for customers; distribution and entry of invoicing to customer payment portals
  • Monthly billing for scheduled track maintenance and inspections; issue purchase orders for materials and services
  • New hire onboarding and terminations
  • Field employee time entry via Dayforce
  • Booking of lodging for field employees across multiple job locations
  • Maintain scheduling and log of required safety training across jobsites for field employees

Executive Assistant/Client service coordinator

KAZ, SP
12.2024 - 03.2025
  • Perform complex administrative tasks for 4 Financial Advisors
  • Process and track e-mails and paperwork; manage telephone calls and written correspondence
  • Enter client interactions and client related workflows in CRM/Salesforce; assist clients with account inquiries
  • Extensive calendar management and scheduling for 4 Financial Advisors; scheduling of appointments, dining reservations, and managing day-to-day business operational flow
  • Prepare advisors for upcoming client appointments by printing and securely delivering data to clients in a timely manner. Assist advisors with travel arrangements
  • General office management and client relations

Regional Accounts Payable Specialist/Corporate Gatekeeper

Alterra Mountain Company
11.2022 - 10.2024
  • Handle high-volume invoice processing, with minimal supervision.
  • Monitor and review all open corporate invoices within A/P programs, determine appropriate action necessary for processing.
  • Search purchase orders for product receipt entries and work with appropriate receiver for entry and Procurement team to assist with PO and product receipt issues.
  • Monitor expense-based invoices and work with approvers to remind for general ledger coding and approvals
  • Approve invoice journal entries and purchase order posted invoices for quick check and payment requests
  • Liaison between the AP team and other departments for invoice or payment inquiries and customer service to provide resolutions.

Social Media Marketing and Adoption Coordinator

Homecomings Dog Rescue
10.2016 - 10.2017
  • Management and creation of advertising utilizing social media platforms such as Facebook, Instagram and rescue websites.
  • Designed creative and informational content of adoptable canines to direct traffic to website.
  • Monitored metrics such as posting views and shares to proactively optimize campaigns.
  • Fostering and care of adoptable animals.
  • Veterinary appointment coordination and transportation.

Senior Administrative Assistant

Medtronic, formerly Covidien
02.2009 - 11.2022
  • Personal support to Director, multiple Senior-level managers, along with their respective teams- in approximate amount of 300 individuals in combined teams
  • Manage director's and senior management's calendars and prepare meeting agenda and materials.
  • Detailed and scheduled travel arrangements, including hotel, airfare and ground transportation, along with pertinent information for domestic and international travel.
  • Work collaboratively with all levels of Administrative Assistant staff across departments, work related and volunteer events.
  • Managed daily financial tasks such as expense reports; purchase order requests and reconciliation of purchasing card invoices and statements
  • Schedule candidate interviews and process new-hire and onboarding procedures. Create and update processes of onboarding for hiring managers and new hires.
  • Liaise with HR coordinator on interview candidate and panel details.
  • Plan and coordinate special events, celebrations and meetings, on and off site.
  • Maintained inventory and restocked office and break room supplies to maximize team productivity. to prevent shortages.
  • Manage payment of vendor invoices via purchasing card and procurement systems
  • Assist with vendor management in Ariba procurement system

Accounts Payable Specialist

Medtronic
01.2007 - 02.2009
  • Handled high-volume invoice processing with minimal supervision.
  • Assignment of document numbers and scanning of invoices to corporate Accounts Payable.
  • Assist with processing manual and system expense documents for management teams.
  • Prepared and updated vendor files, including invoices and check requests
  • Data entry and other various clerical duties.

Payroll Clerk

Medtronic
03.2006 - 01.2007
  • Managed weekly and bi-weekly payroll duties and processed time entry reports.
  • Prepared manual checks and initiated direct deposits for select employees.
  • Organized and maintained payroll information by entering data, correcting errors, and calculations utilizing Kronos, Cyborg and AS400 payroll programs.
  • Established employee payroll files and updated existing files with new information.
  • Processed rehires, transfers, terminations, garnishments and withholdings.
  • Edited employee tax status, withholding information and banking records when ACH changes warranted.

A/P Specialist/ Procurement Processing

Lafarge West, Inc
05.2000 - 09.2005
  • Data entry of requisitions for parts and services, assign purchase and maintenance work orders via PeopleSoft Procurement System.
  • Manage and update vendor database
  • Process batched invoices for submission to Financial Service Center.

Event Coordinator

Great West Life
09.2005 - 03.2006
  • Calendar management and scheduling of Corporate Conference Center meetings and events.
  • Managed event logistics, venue scheduling and accommodations.

Education

Career Diploma Certification - Professional Bridal Consultant

Penn University
03.2004

Career Diploma Certification - Veterinary Assistant

Penn University
10.2002

High School Diploma - undefined

Pomona Senior High School
Arvada, CO
05.1994

Skills

  • Content Creation and Advertising

  • Social media platforms; Instagram, Facebook, TikTok, Threads

  • Multiple calendar management & Scheduling

  • Meeting & Event Coordination

  • Multi-brand ambassadorships, product promotion

  • Multitasking and prioritization, Attention to detail, organization and efficiency

  • Travel administration & expense reporting

  • Works collaboratively and independently

  • Workday, Concur, Dayforce, CMIC systems

  • Senior leadership support

  • New hire processes & onboarding

Affiliations

  • Firemoto Apparel
  • Insta360
  • HSHB Clothing
  • FirmAbs
  • Street Mob - Australia
  • Bean's MotoBooth

Timeline

Administrative Assistant

American Track
03.2025 - Current

Executive Assistant/Client service coordinator

KAZ, SP
12.2024 - 03.2025

Regional Accounts Payable Specialist/Corporate Gatekeeper

Alterra Mountain Company
11.2022 - 10.2024

Social Media Marketing and Adoption Coordinator

Homecomings Dog Rescue
10.2016 - 10.2017

Senior Administrative Assistant

Medtronic, formerly Covidien
02.2009 - 11.2022

Accounts Payable Specialist

Medtronic
01.2007 - 02.2009

Payroll Clerk

Medtronic
03.2006 - 01.2007

Event Coordinator

Great West Life
09.2005 - 03.2006

A/P Specialist/ Procurement Processing

Lafarge West, Inc
05.2000 - 09.2005

Career Diploma Certification - Veterinary Assistant

Penn University

High School Diploma - undefined

Pomona Senior High School

Career Diploma Certification - Professional Bridal Consultant

Penn University

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