Milena Kaczmarska

• Managed daily office operations to keep schedules, communication, and workflows organized.

• Created weekly reports for leadership to support planning and decision making.

• Managed vendor relationships for technology, supplies, and facility services.

• Scheduled staff meetings, trainings, and classroom support activities.
• Developed checklists and process improvements that reduced delays and errors.

• Supported executive team with project coordination and communication tasks.
• Oversaw office inventory and purchasing to maintain stock levels and control costs.
• Provided front-desk coverage, phone support, and customer service for families and staff.

• Ensured the workspace remained safe, organized, and ready for daily operations.

• Managing the day-to-day corporate functions within the Embassy and providing high-level support and strategic advice to Embassy’s management (Consul General and Ambassador) on office administration, human resources, property, finance and client services.
• Managing and leading a team, including allocating resources, setting priorities, monitoring workflows, managing performance, training and identifying learning and mentoring opportunities.
• Maintaining in-depth knowledge of, and interpreting local employment terms and conditions, associated policies and local labor law requirements, to resolve complex issues and provide advice to Embassy’s management.
• Monitoring expenditure and providing analysis, reporting and advice on financial management of the Embassy, including preparation of the annual budget.
• Developing and maintaining strong working relationships with a range of key internal and external stakeholders, including local authorities and partner agencies, and representing the work area at relevant meetings.
• Managing the Embassy’s electronic filing system, financial records and other audit-able documents, to ensure resources are used efficiently.
• Assisting and coordinating programs for visiting Australian officials and associated logistical support.
• Holds baseline security clearance.