Melodie Weis

• Screen tenants, and advertise vacancies.
• Coordinate repairs, maintenance, move-in/move outs.
• Manage the properties finances including budgeting, accounting for income and expenses.
• Prepare financial reports for year end tax filings.
• Ensure legal compliance with local, state, and federal housing laws.

• Served as Executive Assistant to 9 executives including the COO of Development.
• Handled confidential and sensitive information with discretion and tact.
• Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
• Processed travel expenses and reimbursements for executive team and senior management group.
• Planned, and executed an inter-company off site.
• Coordinated, and created slidedeck content for quarterly department meetings.

Managed financial data, local sales tax compliance accounts payables/receivables, payroll, daily financial entries and reconciliations.

• Identified and recovered +$27,000 in accounts receivables within 7 days.
• On average reconciled +50 fiduciary transactions daily.
• Invoiced clients, processed payments, reconciled transactions , communicated payment terms and managed payments through various systems and online platforms.
• Monthly reconciliation of +1000 ACH transactions, credit card and bank accounts.
• Processed payroll, electronic deposits (ACH) and contractor payments.
• Filed quarterly 941 federal tax forms on behalf of Adventure Rabbi.
• Conducted administrative duties such as answering emails, resolving inquiries, and assisting Rabbi with events.
• Provided excellent customer service with quick resolution and response to both clients and Director.

Assisted the Admissions Office in a highly dynamic work environment while the Director was on maternity leave.

• Awarded Employee of the Month (September).
• Helped patients complete admissions paperwork.
• Collaborated with medical and program directors to establish and execute policies, procedures and room readiness for a 150-bed facility.
• Participated in morning team meetings and reported bed capacity.
• Conducted daily tours and followed-up with prospective resident families.
• Identified opportunities and sought solutions that fit needs of the resident's family with consideration to the organizational framework.

Established a new podiatry office and effectively managed daily office operations in a fast pace medical practice within a dynamic market, including human resource management, payroll, marketing, accounts payable & receivable.

• Managed a staff of 8 and reduced employee turnover by 15%.
• Processed bi-weekly payroll, managed time and attendance systems.
• Maintained employee files including 1-9, W-4 and all records with adherence to TWC requirements.
• Created both an employee manual and office policies, and trained staff to maximize optimal productivity through best practices.
• Conducted annual performance evaluations to monitor progress and productivity and recommended wage increases, or corrective actions.
• Fostered positive employee relationships through regular meetings, training and development coaching.
• Ensured OSHA compliance trained staff on safety and reporting protocols.
• Optimized personnel coverage based on availability and forecasted demand.
• Oversaw billing, collections, and ensured compliance with insurance regulations.
• Reconciled fiduciary transactions through QuickBooks, and worked closely with our accounting firm for monthly, quarterly, and annual tax filings.
• Coordinated both software and medical machine maintenance repairs and updates.
• Monitored office inventory to maintain adequate supply levels.
• Answered phones, verified insurance, and responded to patient concerns.

Managed the accounts for 3 major motion picture studios: 20th Century Fox, Universal Studios, and Lionsgate Entertainment.

• Given a service excellence award by the Director of Sales for on time reporting for the blockbuster hit, King Kong.
• Analyzed merchandising survey data, provided feedback and identified merchandising opportunities through internal systems, and provided Excel reports.
• Presented new releases & merchandising plans to 3,300 sales field personnel at quarterly, and annual meetings.
• Provided hourly, daily and weekly sales reports to senior executives and often with minimal lead time.
• Company Wellness team leader, coordinated activities to improve staff health outcomes for the purpose of lowering company insurance premiums.
• Exceeded goals through effective task prioritization and great work ethic