Melanie McVey
Golden,CO
Summary
Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.
Overview
18
18
years of professional experience
Work History
Project Operations Lead
Rocky Mountain Custom Builders
07.2022 - Current
- Created a more efficient and organized work environment
- Streamlined billing and payroll procedures
- Maintained a professional relationship with the subcontractors and clients
- Notary Public
- Liaison between the development team and the general contractor(s) for multiple entities
- Prepared RFP's/RFI's as directed by project team
- Prepared Subcontracts
- Prepared project Change Orders
- Prepared and maintained project budgets and schedules
- Attended weekly billing meetings, for each project, to ensure accurate and prompt payments were made to vendors/subcontractors
- Maintained Submittal, RFI, and Change Order logs
- Processed bi-weekly payroll
- Oversaw day to day project activities to ensure project stayed on schedule and in budget
- Assisted with weekly project quality control
- Accounts Payable.
Executive Assistant
TKP Architects
05.2021 - 06.2022
- Created more efficient and organized work environment
- Maintained professional relationships with clients
- Updated and modernized client database and project data list
- Implemented to billing/HR software
- Assistant to President and Vice President
- General HR/employee benefits coordinator
- Maintained company client/vendor database
- Researched and scheduled all architectural continuing education courses through AIA
- Handled all banking matters
- Ordered office supplies and food as needed
- Meeting minutes
- Scheduled corporate travel plans as needed
- Maintained company Outlook calendars
- Maintained all files, cleaned database/server as needed.
Executive Assistant
Jefferson County Administrators Association (JCAA)
09.2018 - 09.2020
- Created more efficient and organized work environment
- Maintained professional relationships with Board of Directors, Members and other Administrators
- Updated and modernized accounting procedures
- Event Coordinator for all company events
- Implemented paperless work environment
- Maintained accurate member/non-member database
- Assistant to Executive Director as well as 30+ member Board of Directors
- Maintained company member/non-member database
- Accounts Payable/Receivable
- Planned all company professional development events
- Handled all banking matters
- Ordered office supplies and food as needed
- Meeting minutes
- Editor of company weekly and monthly newsletters
- Maintained and updated company website
- Maintained social media pages (Twitter, Facebook, Instagram)
- Designed annual pictorial directory
- Assisted current members with any needs or questions
- Designed all marketing materials for company events
- Maintained company Outlook calendars
- Liaison to LifeTouch for District picture day
- Maintained all files, cleaned database/server as needed.
Executive Assistant
Brinkmann Constructors
03.2016 - 07.2018
- Created a more efficient and organized work environment
- Maintained a professional relationship with the subcontractors and clients
- Implemented a corporate wellness program
- Founded the Western Regional Division's charity committee
- Event Coordinator for all company events
- Primary Organizer of several charity events, which raised in total nearly $60,000 in 2016/2017
- Received the Brinkmann Award for philanthropy
- Notary Public
- Assistant to the Vice President and Project Director
- Assisted Project Management team with processing Submittals, RFI's, Sub and Owner Change Orders, and posted As-Built drawings in the field
- Prepared contract documents and close out documents
- Processed all RFI's, contracts, PO's and Change Orders through Vista Viewpoint and filed on SharePoint
- Corporate Event planner
- Attended OAC meetings and recorded minutes as needed
- Maintained submittal, RFI, CCD and contract logs
- Worked closely with Pre-construction Director for RFP's and AIA Documents
- Handled all marketing for project press releases and photo's
- Scheduled all meetings/appointments and travel arrangements for the VP
- Created corporate wellness challenges for ultimate employee engagement
- Maintained CRM Database for the Business Development Department
- Organized all charity events, secured all donations and insured each event was a great success.
Project Coordinator
White Construction Group
09.2012 - 10.2014
- Created more efficient and organized work environment
- Maintained professional relationships with subcontractors and clients
- Key player in repairing and maintaining a positive professional relationship with City & County of Denver
- Played integral part in implementation of new Project Management software, Procure
- Helped make company nearly paperless
- Became Assistant Project Engineer
- Assisted Project Management team with submittals, as-builts, change orders
- Assisted with lien waivers and certified payroll
- Maintained and monitored project data base
- Filed for permits, insurance and licenses
- Prepared contract and close out documents
- Liaison for all City and County of Denver projects and Payroll (LCP Tracker and Textura)
- Maintained all subcontractor insurance requirements
- Attended job site OAC meetings as needed
- Set up and maintained submittal, RFI and contract logs in Oracle, Procure and Submittal Exchange
- Assisted Estimating Department with bid/RFP delivery as needed
- Assisted PM's with Pay Applications
- Active participant in the companies health and wellness program
- Converted all old paper files to digital for a more efficient way to store and search for information
- Attended pre-bid meetings and took job site photos
- Assisted subcontractors and all field personnel as needed
- Delivered RFP's as needed.
Bid Coordinator
Flintco, LLC
09.2006 - 08.2012
- Assistant to Chief Estimator
- Created more efficient and organized work environment
- Maintained professional relationships with subcontractors and clients
- Worked closely with corporate HR Department
- Became editor of company newsletter
- Championed many successful campaigns with local area United Way program
- In training to become Project Engineer
- Solicited bids for upcoming projects
- Ordered all bonds for bidding purposes
- Prepared all bid documents
- Assisted Vice President and Chief Estimator with daily tasks and clerical needs, involving current projects
- Liaison between superintendents in field and project managers
- Maintained and monitored CRM data base
- Followed up on leads from Architect and Engineering firms
- Prepared contract and close out documents
- Editor of company monthly newsletter
- Distributed contract documents and maintained accurate accounting record for all deposits and refunds
- Worked with HR Department for job placement and maintained resume' data base
- Assisted project engineers with submittals, RFI's and addendum distribution.
Education
Bachelor of Science - Exercise and Sports Science
University of Florida
Gainesville, FL05.2003
Skills
- Proficient in MS Word, Excel, Powerpoint, Outlook, Gmail, Facebook, X (Twitter), Instagram, MS Office 365, SharePoint, MS Teams, Google Docs, Google Drive, Zoom, Textura, Deltek/Ajera, Vista Viewpoint, 10-Key by touch, 50-55 WPM, Procure, BlueBeam, Adobe Acrobat Suite, AIA Software, Expedition/Oracle, MailChimp, Survey Monkey, Access Familiar with PhotoShop, InDesign, QuickBooks Excellent written and verbal skills
- Operational Efficiency
- Motivational attitude
- Scheduling Coordination
- Workforce Management
References
References available upon request.
Volunteer Experience
- United Way
- Stop Children's Cancer - Gainesville, FL
- National MS Society
- American Red Cross
- American Heart Association
- Special Olympics
- Sarcoma Foundation of America
- Nurse-Family Partnership - Denver
- Serving Kids - Jeffco
- Crawl for Cancer
Timeline
Project Operations Lead
Rocky Mountain Custom Builders
07.2022 - Current
Executive Assistant
TKP Architects
05.2021 - 06.2022
Executive Assistant
Jefferson County Administrators Association (JCAA)
09.2018 - 09.2020
Executive Assistant
Brinkmann Constructors
03.2016 - 07.2018
Project Coordinator
White Construction Group
09.2012 - 10.2014
Bid Coordinator
Flintco, LLC
09.2006 - 08.2012
Bachelor of Science - Exercise and Sports Science
University of Florida
Similar Profiles
Gregg GomesGregg Gomes
Account Manager at Rocky Mountain Custom LandscapesAccount Manager at Rocky Mountain Custom Landscapes
Anthony BuckleyAnthony Buckley
Hunting Guide at Rocky Mountain Big Game AdventuresHunting Guide at Rocky Mountain Big Game Adventures
Evan ThompsonEvan Thompson
Data and Marketing Manager at Rocky Mountain InternationalData and Marketing Manager at Rocky Mountain International