Melanie Green
Littleton,CO
Summary
A disciplined yet adaptable approach to problem-solving that aligns organizational objectives with employee requirements. A fervent and tactical leader boasting over 30 year of cumulative experience in overseeing payroll and compliance, timekeeping systems, payroll taxation and accounting, as well as HRIS technology. A reliable and methodical team member adept at effective communication and fostering connections with colleagues at every organizational tier.
Overview
36
36
years of professional experience
Work History
Director of Payroll
Oak View Group
07.2023 - Current
- Successfully oversaw management of an active employee base of 70,000 while handling payroll exceeding $475 million annually.
- Responsible for entire payroll cycle, including distribution of third-party files.
- Managed reconciliation of federal, state, and local withholding tax returns for 20 FEIN's while ensuring accurate issuance of W2s.
- Ensure the company complies with all federal and state labor and tax laws.
- Worked closely with Finance, Accounting and Tax departments to achieve precise reporting for P&L.
- Responsible for mapping GL and interface between ADP, NetSuite, and Sage.
- Collaborated as a Due Diligence partner for new account/client set up.
- Supervised a team of 13 staff members.
Director of Payroll
Covius
07.2018 - 07.2023
- Management of over $100 million dollars of payroll per year and an active employee base of up to 1,500 employees.
- Responsibility for full payroll cycle including third party file distribution.
- Reconcile all federal, state and local withholding tax returns for 11 FEIN's including issuance of W2s.
- Ensure company is in compliance with all Federal and State labor and tax laws.
- Prepare and present financial reports for executive leadership.
- Partner with Finance, Accounting and Tax departments for accurate reporting to P&L.
- Due Diligence partner on all M&A activity.
- Process all restricted stock transactions.
- Responsible for testing and implementing new software releases and tax updates for Ultimate Software and UKG Time Management and system conversion to Workday.
- Supervise 4 staff member
Payroll Manager
UDR
06.2015 - 07.2018
- Management of over $170 million dollars of payroll per year and active employee base of up to 1,700 employees.
- Responsibility for full payroll cycle including third party file distribution.
- Reconcile all federal, state and local withholding tax returns for 7 FEIN's including issuance of W2s.
- Ensure company is in compliance with all Federal and State labor and tax laws.
- Prepare and present financial reports for executive leadership.
- Develop and prepare KPI and metric reports.
- Partner with Finance, Accounting and Tax departments for accurate reporting to P&L.
- Analyze current department procedures resulting in streamlining and efficiencies.
- Manage fringe benefit plans including moving expense, per diem, mileage and vehicle programs and analyze taxability.
- Process all restricted stock transactions and PARS payment.
- Responsible for testing and implementing new software releases and tax updates for Ultimate Software and Kronos Workforce Central.
- Supervise 2 staff members.
Payroll Manager
Sanjel
08.2014 - 06.2015
- Management of over $200 million dollars of payroll per year and active employee base of up to 2,000 employees.
- Responsibility for full payroll cycle including third party file distribution.
- Prepare all federal, state and local withholding tax returns for 5 FEIN's including issuance of W2s Ensure company is in compliance with all Federal and State labor and tax laws.
- Prepare and present financial reports for executive leadership.
- Partner with Finance, Accounting and Tax departments for accurate reporting to P&L.
- Analyze current department procedures resulting in streamlining and efficiencies.
- Manage fringe benefit plans including moving expense, per diem, mileage and vehicle programs and analyze taxability.
- Responsible for testing and implementing new software releases and tax updates for PeopleSoft 9.1.
- Supervise 3 staff members.
Payroll Manager
ProBuild
01.2011 - 08.2014
- Management of over $560 million dollars of payroll per year and an active employee base of up to 11,000 employees.
- Coordination of ADP processing for 13 pay groups on varying pay cycles and work weeks.
- Partner with ADP to ensure accurate tax filing including issuance of W2s and W2c's.
- Ensure company is in compliance with all Federal and State labor and tax laws.
- Manage implementation of new Oracle Time Reporting system including defining business requirements, testing system functionality, patches and enhancements.
- Analyze current department procedures resulting in streamlining and efficiencies Ensure time reporting and payroll systems are designed to support pay practices related to ten different union contracts.
- Supervise 15 staff members.
Payroll Manager
Gates Corporation
05.2007 - 07.2010
- Management of over $250 million dollars of payroll per year and an active employee base of up to 4,500 employees.
- Responsible for all facets of payroll to include internal tax return preparation and filing, garnishment compliance, payroll accounting, cash disbursement, fringe benefit handling and all aspects of year end including issuance of W2s and W2c's.
- Manage and analyze all moving expenses; calculate and update gross up and income inclusions.
- Manage Expatriate Payroll with reporting responsibilities to 3rd Party Tax Consultants.
- Ensure company is in compliance with all Federal and State labor and tax laws.
- Serve as a liaison between Human Resources, HRIS, Corporate Accounting and Compensation.
- Monthly reconciliation of more than 100 general ledger accounts.
- Responsible for accepting, testing and implementing new software releases, patches, tax updates and system enhancements.
- Supervise staff of 3 including Payroll Tax Accountant.
Payroll Business Analyst
Gates Corporation
05.1999 - 05.2007
- Oversee, HCM, Oracle HRMS and TimeCard systems.
- Run, audit and balance US multi-state payroll ensuring proper completion of all jobs, resolution of errors and accurate file creation.
- Troubleshoot and problem resolution as issues arise.
- Work with ERP vendors and support desk to report issues, work towards resolution and escalate as needed.
- Maintain TimeCard system in developing schedules, mapping approvers, interfacing to and from systems, policy changes and overall data accuracy.
- Manage all payroll system table setups to ensure accuracy and proper audit control.
- Appropriately document all processes and procedure for Sarbanes-Oxley purposes.
- Develop test plans and conduct thorough testing of new system functionality, upgrades and patches to ensure smooth transition to production.
- Participated as SME through two ERP payroll system implementations; designed business requirements, tested functionality, defined processes Serve in a help desk capacity to support all facility payroll personnel.
Payroll Tax Accountant
Gates Corporation
07.1994 - 05.1999
- Responsible for all areas of employment tax with annual payments in excess of 70 million dollars.
- Prepare and pay all federal, state and local withholding tax payments on a weekly, monthly and quarterly basis.
- Balance, file and pay all quarterly unemployment tax returns.
- Accurately prepare and file quarterly 941and 940.
- Assist with yearend activities to include issuance of W2s and W2c's.
- Ensure payroll tax calculations and withholding are accurate and in compliance.
- Research and actively resolve any tax discrepancies in a timely manner.
Payroll Specialist
Gates Corporation
05.1988 - 07.1994
- Maintain and manage Exempt and Non-Exempt multi-state payroll.
- Input all master file changes including W4, direct deposit, voluntary deductions, garnishments and time and attendance adjustment.
- Upload and balance TimeCard, commission and bonus files.
- Process terminations including calculation of final wages and accrual pay.
- Audit and ensure accuracy of payroll
Skills
- Trusted Leader
- Multi-state & multi-FEIN payroll processing
- Compliance focused
- Project management
- Analytical thinker
- Strategic planning
- HRIS management/reporting
- Decision-Making
- Prioritizing and Planning
- Timekeeping Systems
- Audit preparation
- Payroll Management
- Labor law knowledge
Timeline
Director of Payroll
Oak View Group
07.2023 - Current
Director of Payroll
Covius
07.2018 - 07.2023
Payroll Manager
UDR
06.2015 - 07.2018
Payroll Manager
Sanjel
08.2014 - 06.2015
Payroll Manager
ProBuild
01.2011 - 08.2014
Payroll Manager
Gates Corporation
05.2007 - 07.2010
Payroll Business Analyst
Gates Corporation
05.1999 - 05.2007
Payroll Tax Accountant
Gates Corporation
07.1994 - 05.1999
Payroll Specialist
Gates Corporation
05.1988 - 07.1994
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