Marcela Padilla
Bogota,DC
Summary
Dynamic and detail-oriented C-Level Executive Assistant with a proven track record of delivering exceptional support to executive management. Recognized for strong organizational skills and effective communication abilities. Expertise includes independent planning and fostering diverse business relationships. Results-focused professional adept at managing complex schedules, overseeing travel arrangements, and handling confidential information with discretion while ensuring seamless operations in fast-paced environments. Committed to enhancing organizational efficiency through disciplined execution strategies and a strong focus on team collaboration, consistently achieving results that drive productivity.
Results-focused professional adept at supporting executive leadership with precision and efficiency. Proven success in managing complex schedules, overseeing travel arrangements, and handling confidential information with discretion. Known for fostering team collaboration and delivering reliable support in dynamic environments, demonstrating strong organizational and communication skills.
Overview
26
26
years of professional experience
Work History
Executive Assistant
KELLOGGS
01.2022 - Current
- Executive Support: Manage sensitive matters with discretion, handle correspondence, and act as a liaison between executives and stakeholders.
- Calendar & Travel Management: Organize complex schedules, coordinate meetings, and arrange travel logistics.
- Project Coordination: Oversee special projects, prepare reports, and ensure deadlines are met.
- Meeting Preparation: Prepare agendas, take notes, and follow up on action items to ensure productivity.
- Office & Administrative Support: Handle expense reports, document preparation, and other administrative tasks.
- Stakeholder Relations: Act as a liaison between executives and internal/external stakeholders, ensuring clear communication.
- Communication & Representation: Draft emails, presentations, and reports while maintaining a professional image for the executive.
- Confidentiality & Decision-Making: Handle confidential information and assist in strategic decision-making.
- Cross-Functional Collaboration: Work with different departments to ensure smooth operations and alignment with company goals.
- Problem-Solving & Decision Support: Anticipate needs and address challenges with creative solutions.
Executive Assistant
PEPSICO
01.2017 - 01.2022
- Managing the Executive’s Calendar: Scheduling meetings, appointments, and travel arrangements while ensuring everything runs smoothly.
- Handling Communications: Filtering emails, answering calls, drafting correspondence, and sometimes responding on behalf of the executive.
- Meeting Coordination: Preparing agendas, taking notes, and ensuring follow-up actions are completed.
- Administrative Support: Handling expense reports, creating presentations, organizing files, and managing office supplies.
- Project & Task Management: Tracking deadlines, coordinating tasks with different teams, and ensuring deliverables are met.
- Gatekeeping & Prioritization: Acting as the first point of contact, deciding what needs the executive’s immediate attention, and keeping interruptions minimal.
- Problem-Solving & Decision Support: Handling unexpected challenges, finding solutions, and supporting high-priority decisions.
- Networking & Stakeholder Management: Communicating with clients, partners, and internal teams to keep relationships strong and business operations smooth.
Administrative Assistant - (Office Manager)
CADWELL PARTNERS (HEAD HUNTER)
01.2016 - 01.2017
- Managing communication: Answering and directing phone calls, responding to emails, and handling correspondence.
- Scheduling and organization: Arranging meetings, maintaining calendars, and booking travel.
- Document preparation: Writing reports, memos, and presentations.
- Office management: Ordering supplies, maintaining filing systems, and ensuring office policies are followed.
- Supporting executives: Assisting senior staff with administrative tasks and acting as a point of contact for clients and visitors.
Purchasing Analyst
PHARMETIQUE (LABORATORY BOEHRINGER INGLEHEIM)
01.2011 - 01.2015
- Analyzing company needs: Evaluating product demand and forecasting future purchasing requirements.
- Developing purchasing strategies: Identifying cost-saving opportunities and optimizing procurement processes.
- Vendor research and negotiation: Comparing suppliers, negotiating contracts, and securing favorable terms.
- Monitoring supplier performance: Ensuring vendors meet quality and service expectations.
- Market analysis: Tracking industry trends and assessing supply chain risks.
- Financial reporting: Preparing cost analysis reports and maintaining purchasing records.
Administrative Assistant
MINISTRY OF NATIONAL EDUCATION
01.2008 - 01.2011
- Managing office operations: Overseeing administrative tasks, maintaining office supplies, and ensuring a well-organized workspace.
- Scheduling and coordination: Arranging meetings, appointments, and travel plans.
- Supervising staff: Supporting employees, handling HR-related tasks, and onboarding new hires.
- Financial management: Managing budgets, processing invoices, and handling office expenses.
- Maintaining office policies: Ensuring compliance with company procedures and updating policies as needed.
- Handling communication: Acting as a point of contact for vendors, clients, and employees.
Logistics Coordinator (Supply Chain Operations)
HUNTSMAN POLYURETHANES
01.2003 - 01.2008
- Coordinating shipments: Managing schedules for deliveries and tracking orders to ensure timely arrival.
- Vendor and transportation management: Collaborating with suppliers, warehouses, and transportation companies.
- Problem-solving: Addressing logistics-related issues and resolving complaints.
- Record-keeping: Maintaining accurate documentation of goods, routes, and deliveries.
- Compliance monitoring: Ensuring adherence to laws, regulations, and industry standards.
International Agent
TELECOM (CALL CENTER)
01.2000 - 01.2003
- Handling inbound and outbound calls: Answering customer inquiries, resolving issues, and making follow-up or sales calls.
- Providing accurate information: Assisting customers with product or service details and troubleshooting problems.
- Maintaining professionalism: Ensuring a polite and empathetic tone while addressing concerns.
- Recording interactions: Logging customer details and responses in a CRM system.
- Meeting performance benchmarks: Striving for high customer satisfaction and efficiency.
- Escalating complex issues: Forwarding unresolved problems to the appropriate departments.
Education
English Certificate -
Language School New Zealand
01.2015
Bachelor of Arts - Professional of Modern Languages
EAN University
01.2014
English Certificate - undefined
Centro Colombo Americano
01.2000
High School Diploma - undefined
Colegio de la Enseñanza
01.1997
Skills
- Email management
- Executive support
- Administrative support
- Office management
- Strong problem solver
- Schedule & calendar planning
- Office administration
English Level
B2
Timeline
Executive Assistant
KELLOGGS
01.2022 - Current
Executive Assistant
PEPSICO
01.2017 - 01.2022
Administrative Assistant - (Office Manager)
CADWELL PARTNERS (HEAD HUNTER)
01.2016 - 01.2017
Purchasing Analyst
PHARMETIQUE (LABORATORY BOEHRINGER INGLEHEIM)
01.2011 - 01.2015
Administrative Assistant
MINISTRY OF NATIONAL EDUCATION
01.2008 - 01.2011
Logistics Coordinator (Supply Chain Operations)
HUNTSMAN POLYURETHANES
01.2003 - 01.2008
International Agent
TELECOM (CALL CENTER)
01.2000 - 01.2003
Bachelor of Arts - Professional of Modern Languages
EAN University
English Certificate - undefined
Centro Colombo Americano
High School Diploma - undefined
Colegio de la Enseñanza
English Certificate -
Language School New Zealand