Summary
Overview
Work History
Education
Skills
Timeline
Generic

Maranda Ziegler

Eaton

Summary

Experienced office manager and administration professional with several years of experience in overseeing wide variety of essential functions in bustling business. Analytical in optimizing productivity, efficiency and service quality across various offices within diverse environments. Highly organized with strengths in prioritizing tasks and managing deadlines.

Overview

11
11
years of professional experience

Work History

Office Manager

Oak Creek Consulting and Production Services
Eaton
09.2023 - Current
  • Ensured compliance with applicable laws regarding employment practices.
  • Provided administrative support to management team including preparing reports and presentations.
  • Created spreadsheets in Excel to track data such as vacation requests, sick days .
  • Resolved customer inquiries in a timely manner while maintaining positive relationships with clients.
  • Managed front desk operations including greeting visitors, answering questions or directing them to appropriate personnel.
  • Reviewed contracts for accuracy prior to signing off on behalf of the company.
  • Answered phone calls, responded to emails, routed mail and coordinated courier services.
  • Developed and implemented office policies and procedures.
  • Assisted with the preparation of budgets, forecasts and financial statements.
  • Maintained filing system for records, correspondence and other documents.
  • Coordinated meetings, conferences, travel arrangements and department activities.
  • Organized company events including holiday parties, team building activities .
  • Maintained confidential records relating to personnel matters.
  • Maintained impeccable office organization to support efficiency, professionalism and performance objectives.
  • Used judgment and initiative in handling confidential matters and requests.
  • Remained calm and professional in stressful circumstances and effectively diffused tense situations.
  • Monitored attendance records and leave requests for accuracy and completeness.
  • Created and maintained personnel records, such as hiring documents, benefits information and payroll data.
  • Ensured compliance with all state and federal employment laws including wage and hour regulations.
  • Responded promptly to employee inquiries about policies or procedures.
  • Conducted recruitment process for new hires, including job postings, interviews and background checks.
  • Reviewed applications for positions within the company according to pre-determined criteria.
  • Coordinated workers' compensation insurance and managed claims.
  • Handled sensitive employee and company information with highest level of confidentiality and discretion.
  • Assisted in employee recruitment, hiring and interview processes.
  • Provided guidance on labor law regulations to ensure compliance with applicable laws.
  • Provided support to Human Resources regarding new hire paperwork and benefits enrollment documents.
  • Resolved discrepancies between payroll records and employee inquiries.
  • Tracked vacation accruals and sick leave balances for all employees.
  • Updated employee profiles with changes in job titles or salaries as required.
  • Reviewed wage garnishments and court orders to ensure compliance with legal requirements.
  • Processed off-cycle payments accurately within specified deadlines.
  • Verified employee hours worked against timesheets provided by supervisors.
  • Ensured compliance with all applicable federal, state, local laws related to payroll administration.
  • Onboarded new employees in time reporting and payroll systems.
  • Processed employee rehires, transfers, terminations and withholdings.
  • Processed wage garnishments, child support orders, and other involuntary deductions accurately.
  • Managed direct deposit setup and adjustments for all employees.
  • Prepared checks for signature on a daily basis or as needed per vendors' requirements.
  • Processed invoices and payments in a timely manner.
  • Reconciled accounts payable transactions.
  • Conducted periodic reviews of vendor files for completeness, accuracy, and up-to-date documentation.
  • Researched invoice disputes and discrepancies with vendors in order to resolve issues quickly.
  • Reviewed vendor invoices for accuracy and completeness prior to payment processing.
  • Prepared weekly check runs for approval by management or executive staff members.
  • Maintained accurate records of invoices, purchase orders, and other financial documents.
  • Managed full-cycle accounts payable process, ensuring timely and accurate payment to vendors and suppliers.
  • Assisted with month-end and year-end closings to support accounting system accuracy.
  • Managed bookkeeping and accounting systems and completed data entry with accuracy and efficiency.
  • Maintained accurate records of all accounts receivable transactions.
  • Generated monthly statements for clients outlining their current balances due.
  • Monitored delinquent accounts and initiated collection efforts as needed.
  • Performed day-to-day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables' data.
  • Received and input receivables payments in compliance with internal financial procedures.
  • Facilitated payment of invoices due by sending bill reminders and contacting clients
  • Managed entire accounts receivable process, ensuring timely invoicing and collection activities.

Office Manager

4x Industrial
Greeley
07.2017 - 09.2023
  • Processed payroll accurately ensuring all employees were paid on time.
  • Provided training to new hires on office policies and procedures.
  • Provided administrative support to management team including preparing reports and presentations.
  • Created spreadsheets in Excel to track data such as vacation requests, sick days .
  • Resolved customer inquiries in a timely manner while maintaining positive relationships with clients.
  • Tracked invoices and payments to ensure accuracy of accounts receivable and payable information.
  • Managed front desk operations including greeting visitors, answering questions or directing them to appropriate personnel.
  • Answered phone calls, responded to emails, routed mail and coordinated courier services.
  • Reviewed contracts for accuracy prior to signing off on behalf of the company.
  • Monitored inventory levels and placed orders when needed.
  • Responded to customer inquiries via phone or email in a professional manner.
  • Maintained filing system for records, correspondence and other documents.
  • Organized company events including holiday parties, team building activities .
  • Managed office inventory and placed new supply orders.
  • Administered payroll and maintained proper documentation of employee personnel.
  • Reviewed files and records to obtain information and respond to requests.
  • Monitored payments due from clients and promptly contacted clients with past due payments.
  • Oversaw receiving and organizing correspondence, answering and forwarding calls and creating business letters and records.
  • Maintained impeccable office organization to support efficiency, professionalism and performance objectives.
  • Used judgment and initiative in handling confidential matters and requests.
  • Produced thorough, accurate and timely reports of project activities.

Administrative Assistant

Dairy Specialists
Evans
09.2014 - 06.2017
  • Developed and maintained filing systems for confidential documents and records.
  • Created travel arrangements and distributed travel details to appropriate personnel.
  • Scheduled appointments between clients and customers and internal staff members.
  • Handled confidential documents in an organized fashion according to established protocol.
  • Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
  • Answered questions from customers regarding products and services offered by the company.
  • Entered data into spreadsheets using Microsoft Excel or other similar programs.
  • Ensured efficient operation of office equipment such as printers, copiers and fax machines.
  • Managed office supplies inventory and placed orders when necessary.
  • Processed invoices for payment using accounting software applications.
  • Assisted with the planning of special events by arranging catering services, securing venues and ordering promotional materials.
  • Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
  • Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
  • Managed incoming calls while providing information or transferring callers to appropriate personnel.
  • Managed database systems containing customer contact information.
  • Resolved discrepancies in employee paychecks on an individual basis.
  • Maintained accurate records of employee time cards and attendance records.
  • Managed confidential personnel files containing sensitive employee information in accordance with legal requirements.
  • Updated payroll system with new hire information including benefits deductions.
  • Created spreadsheets for tracking various types of payroll data such as bonuses or commissions paid out to employees.
  • Verified that all applicable taxes are withheld accurately from each paycheck based on current IRS guidelines.

Education

Associate of Science - Business Management

Front Range Community College
Ft Collins Colorado
05-2016

High School Diploma -

Greeley Central
Greeley, CO
05-2000

Skills

  • Payroll administration
  • Microsoft Excel
  • Contract review
  • Customer service
  • Office organization
  • Employee training
  • Data management
  • Regulatory compliance
  • Financial reporting
  • Problem solving
  • Credit and collections
  • Clear oral/written communication
  • Employee supervision
  • Banking operations
  • Vendor engagement
  • Workflow optimization
  • Account reconciliation
  • Financial accounting
  • Bookkeeping
  • Policy implementation
  • Data entry
  • Scheduling and calendar management
  • Office management software
  • Payroll processing
  • Expense reporting
  • Human resources

Timeline

Office Manager

Oak Creek Consulting and Production Services
09.2023 - Current

Office Manager

4x Industrial
07.2017 - 09.2023

Administrative Assistant

Dairy Specialists
09.2014 - 06.2017

Associate of Science - Business Management

Front Range Community College

High School Diploma -

Greeley Central

Similar Profiles

CREATE PROFILE
Maranda Ziegler