Lucinda Reeder
Ouray
Summary
Dedicated administrative professional adept at streamlining operations and enhancing team initiatives. Proven track record in managing communications, organizing meetings, and maintaining accurate records, all while ensuring confidentiality and compliance with regulations.
Overview
24
24
years of professional experience
1
1
Certification
Work History
Administrative Assistant
City of Ouray Police Department
Ouray
05.2025 - Current
- Provided professional administrative and clerical assistance to support the smooth operation of departmental activities.
- Assisted with daily operations by organizing meetings, coordinating appointments, and scheduling across entire police department to ensure smooth workflow.
- The primary point of contact for internal and external communications, including responding to inquiries and directing calls to appropriate personnel.
- Maintain and update departmental records, files, and databases; ensure accurate filing and retrieval of documents according to policies.
- Preparation of reports, memos, and correspondence, ensuring compliance with departmental protocols and deadlines.
- Ensured discretion and confidentiality to protect sensitive information within the department.
- Monitored compliance with departmental policies and procedures, along with local and state regulations.
- Self-taught NIBRS reporting procedures to ensure compliance with state regulations.
- Managed the release and redaction of documents to fulfill records requests accurately.
- Performed record sealing tasks as mandated by court orders to uphold confidentiality.
- Served as key support team member within Police Department, self-taught in various administrative functions to enhance job performance.
- Assisted with special projects and initiatives from the Chief, focusing on community outreach programs and events.
Functions Coordinator/Receiving Clerk
Primary Care Physicians
01.2025 - 05.2025
- My primary responsibility as the Function Coordinator / Receiving Clerk is to maintain a personal calendar of meetings and events, coordinate events, prepare order, pick up and take down for meetings, and pick up miscellaneous supplies.
- Receive packages, sort them, log tracking numbers and put items away.
- Received, sorted packages, and scanned shipping labels onto receiving's log sheet.
- Inventory and examine goods shipped and verifies completeness of shipments.
- Scan all of the packing slips – saving purchase orders on computer.
- Received the packing slip and scanned it into the G.P. System for accounting.
- Executed follow-up actions to resolve discrepancies in receiving process, ensuring accurate inventory records.
- Distributes shipments to Primary Care Partners, and tenants in the building.
- Unpack and stock products on the shelves in their proper location in the supply room for PCP.
- Oversaw inventory management for Xerox toners, drums, and supplies across divisions.
- Detected hazards or leaking products from shipments and followed hazard protocol.
- Supported Courier and Mailroom functions during peak times.
- Use of the established system for PCP for receiving and tracking meeting and event requests for all pods.
- Reserve venue for summer employee picnic.
- Set up and take down for meetings, order food, pick up, make sure equipment is available (i.e. flip charts, markers, etc.).
- Maintain log of receipts for each meeting, code each receipt by department, and follow up with accounting to ensure each department is billed correctly.
Data Specialist
Village Green Environmental Studies School
Port St Lucie
09.2016 - 04.2022
- My primary job as Data Specialist was to ensure every student was reported to the state with accuracy. To ensure each Teacher/Student record were entered for accurate grading.
- Managed and verified daily attendance records to ensure accurate reporting for state compliance.
- Compiled and submitted accurate enrollment and attendance data to state for funding purposes.
- Maintained vault of records; registered new students and tracked daily attendance for entire school.
- Receive data and review for accuracy and completeness.
- Encode and transmit data as required.
- Keep records, prepare summaries and complete reports.
- Interpret & follow written procedures for school data specialists.
- Ensured compliance with registration standards and protocols.
- Work with school and program personnel to fill information requests.
Records Specialists
Human Resources
Port St Lucie
12.2014 - 09.2016
- Coordinated payroll procedures for instructional and non-instructional employees in collaboration with data processing unit, adhering to adopted salary schedules.
- Generated payroll reports utilizing workforce control system for accurate employee compensation.
- Executed non-instructional personnel processing functions to ensure accurate employee records.
- Coordinate processing procedures for annual re-appointment of all employees while preparing personnel minutes for School Board Meetings.
- Prepared records for microfilm and maintained statistical files for research, ensuring timely report generation and monitoring of daily input.
- Executed quality control tasks to ensure adherence to company standards.
Registrar
Port St Lucie High School
Port St Lucie
10.2007 - 12.2014
- Evaluate transcripts of incoming students, to verify credits and grade level.
- Facilitated accurate data entry of incoming student transcripts.
- Communicated with teachers to ensure timely entry of incoming grades into the grade book.
- Maintain the comprehensive vault of student records.
- Send and receive transcripts to and from colleges for early admissions decisions.
- Coordinated graduation events and managed requirements to ensure successful ceremonies.
- Coordinated the procurement of necessary office supplies for staff.
- Letters to parents and coaches.
Administrative Assistant
Airtronics of the Treasure Coast
Fort Pierce
01.2007 - 10.2007
- Handled phone communications, responded to client correspondence, and sourced office supplies to ensure efficient workflow.
- Managed scheduling and maintenance of all billing.
- Administered payroll for team to ensure timely compensation.
- Facilitated collections from clients in arrears to improve cash flow.
- Sent faxes and made phone calls to clients to confirm details regarding upcoming installations.
Administrative Assistant
John W. Polhemus, Inc.
Jensen Beach
06.2006 - 12.2006
- Conducted service calls to resolve customer inquiries and ensure satisfaction.
- Collaborated with multiple departments to streamline communication and enhance workflow.
- Monitored project plans to ensure alignment with deadlines and deliverables.
- Work closely with the project management team.
Administrative Assistant
Streamline Construction
Port St Lucie
05.2005 - 06.2006
- Permitting in five counties (Brevard, Indian River, St Lucie, Martin and Palm Beach).
- Tracked all permits using a spreadsheet for efficient monitoring.
- Collaborated with subcontractors to maintain project schedules.
- Coordinated inspection calls and cancellations to align with project timelines.
- Prepared and submitted notices to property owners to ensure compliance with regulations.
- Working closely with the Architect to make corrections before submitting to the City for Inspections.
- Worked with the City Inspection team to ensure a smooth Transition.
Assistant Office Manager
Gerelco Electrical Contractors
02.2002 - 04.2005
- Payroll (200 or more employees).
- Managed customer inquiries through effective phone communication, enhancing customer satisfaction.
- Accounts Payable.
- Accounts Receivable.
- Customer Billing.
- Maintained inventory levels for office supplies.
- Notice to Owners.
- Processed and sorted large volumes of paperwork, ensuring efficient filing and retrieval.
Education
Associate of Arts - Criminal Justice
Indian River State College
Fort Pierce, Florida06-2020
High School Diploma - General
Chenango Valley High School
NY06-1990
Skills
- Office software proficiency
- Data entry accuracy
- Records management
- Report preparation
- Compliance adherence
- Time management
- Event coordination
- Project tracking
- Data analysis
- Supply chain coordination
- Communication coordination
Certification
- Releasing and redacting records
- CJIS Secpol
- Law enforcement records management
- Victims right training
- Criminal Law
- NIBRS
- CCIC certification
- Notary
- SDDS Training
- OSN Coordinator
- Criminal justice security and privacy: Privileged Role
Timeline
Administrative Assistant
City of Ouray Police Department
05.2025 - Current
Functions Coordinator/Receiving Clerk
Primary Care Physicians
01.2025 - 05.2025
Data Specialist
Village Green Environmental Studies School
09.2016 - 04.2022
Records Specialists
Human Resources
12.2014 - 09.2016
Registrar
Port St Lucie High School
10.2007 - 12.2014
Administrative Assistant
Airtronics of the Treasure Coast
01.2007 - 10.2007
Administrative Assistant
John W. Polhemus, Inc.
06.2006 - 12.2006
Administrative Assistant
Streamline Construction
05.2005 - 06.2006
Assistant Office Manager
Gerelco Electrical Contractors
02.2002 - 04.2005
Associate of Arts - Criminal Justice
Indian River State College
High School Diploma - General
Chenango Valley High School