JILL SOBEL
Lakewood,CO
Summary
Personable Office Administrator with 25 years of experience prioritizing multiple tasks requiring prompt solutions. Talented problem-solver managing workloads while greeting visitors, answering incoming phone calls and fulfilling staff members' requests. Professional and welcoming in creating upbeat work environment.
Overview
20
20
years of professional experience
Work History
Business Office Manager
Homewatch Caregivers Of Lakewood
10.2021 - Current
- Improved workflow efficiency by streamlining office processes and implementing new software solutions.
- Managed financial operations for the business, ensuring accurate budgeting and timely invoice processing.
- Coordinated staff schedules, adjusting workloads to maximize productivity and meet deadlines.
- Developed and maintained strong relationships with vendors, negotiating contracts for cost savings and improved service quality.
Office Administrator
Knoll & Company CPA
01.2019 - 08.2021
- Prepare and send client organizers including engagement letters
- Assemble and efile completed tax return
- Greet clients and build relationships, answer questions related to tax preparation
- Schedule client appointments for CPA
- Monitor client due dates and flyer issues for staff to address
- Proactively determine to relieve staff of administrative tasks
- Motivated to work independently and manage time effectively
- Payroll through ADP, onboarding new hires and administrate payroll requests from clients for up to 20 companies
- Serve clients with a high level of professionalism
- Ability to adapt quickly as priorities change
- Quickbooks, ADP, Thomsens Practice CS, Liscio, Bill.com, Receipt Bank used on a daily basis to service client accounts.
Bookkeeper/Office Manager
Fruit Revival
01.2018 - 10.2019
- Enter deposits into QuickBooks from Citywide bank lockbox
- Deposit cash and checks mailed directly to us and take to bank as needed
- Monitor office supply levels and purchase as needed
- Monitor vendor suppliers and compare pricing from competitors as needed
- Make sure expenses are paid in a timely manner (i.e
- Utilities etc.)
- Purchase supplies and equipment as authorized by management
- Monthly billing of invoices to customers, process credit card receipts & compile overdue payments
- Maintain and supplement as needed petty cash fund
- Maintain filing system of past and current employees, HR paperwork and vendors
- Process payroll biweekly in a timely and accurate manner
- Provide information to the accountant regarding sales tax payments due and cleaning up QuickBooks
- Provide the accountant with information needed to reconcile accounts
- Ensure that accounts receivables overdue is collected promptly and billing processes.
Office Administrator
Holy Cross Lutheran Church Wheat Ridge
01.2012 - 01.2018
- Maintain church database with new addresses for members and vendors using ACS software in addition to online church directory
- Generate all thank-you letters and donor acknowledgements from funeral donations
- Assist with financial management: Prepare credit card and reimbursement reports, reconcile receipts, prepare check requests, prepare bank deposits, code payables, and receivables
- Greet visitors and members, answer phones, and maintain office and computer equipment
- Maintain social networking sites including Facebook and Constant Contact weekly newsletter
- Supervise a staff of 3 to 5 office volunteers including scheduling, and delegation of duties
- Execute weekly church bulletin using Publisher
- Layout, edit and print 250 copies weekly
- Prioritize weekly schedule according to publication deadlines and adjust according to special functions and events.
Bookkeeper/Sales Administrator
Earthworkers Emporium
09.2004 - 01.2017
- Responsible for balancing business and personal accounts, and bank reconciliations
- Tracking account payables and aggressive at collecting overdue vendor collections
- Preparation of purchase orders, invoices and travel expense reports
- Prepare and mail customer invoices/billing statements
- Assist with preparation and management of Accounts Receivables and Payables
- Assist with sales tax monthly and staff payroll
- Reduced spending costs by effectively researching and analyzing overdue accounts
- Improved debt collections and aging from averages of over 90 days to under 30 days
- Monthly bank business account reconciliation and reporting to accounting firm
- Establish relationships with accounts payable department managers.
Education
BA -
University of Wisconsin Milwaukee
Skills
- Microsoft Word
- Access
- Publisher
- Excel
- QuickBooks
- Adobe
- Practice CS
- Billcom
- Receipt bank
- Liscio
- Ultra Tax
Timeline
Business Office Manager
Homewatch Caregivers Of Lakewood
10.2021 - Current
Office Administrator
Knoll & Company CPA
01.2019 - 08.2021
Bookkeeper/Office Manager
Fruit Revival
01.2018 - 10.2019
Office Administrator
Holy Cross Lutheran Church Wheat Ridge
01.2012 - 01.2018
Bookkeeper/Sales Administrator
Earthworkers Emporium
09.2004 - 01.2017
BA -
University of Wisconsin Milwaukee
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