Jadin Urban

Executive Office Assistant

• Collaborated closely with the CEO and senior leadership, providing administrative support during special projects, such as preparing materials for events or conferences.
• Organized and maintained confidential business records across 30+ states, ensuring secure digital access for senior leadership.
• Executed E-Verification for all external employees through TempWorks, ensuring compliance and accuracy in onboarding documentation, while concurrently overseeing front-desk operations—welcoming clients, vendors, and prospective hires with professionalism and efficiency.
• Assisted with onboarding new employees by providing training materials and orientations.
• Developed and implemented a compliance tracking system using TempWorks and SafetySource for internal sales operations to be more efficient.
• Coordinated team-building events for both local and remote staff in four states, handling logistics to foster strong interdepartmental engagement, while staying within budget.
• Managed purchasing responsibilities using a company credit card, ensuring timely procurement while maintaining budget efficiency.
• Oversaw multi-state trade association memberships, organized registrations for key industry events, and processed related payments to keep teams informed and involved.

Payroll Administrator

• Transitioned into payroll and HR operations, demonstrating a detail-oriented approach and adaptability to complex processes.
• Supported weekly payroll processing for over 900 external trade workers, ensuring accuracy in payouts exceeding one million dollars weekly.
• Managed confidential employment documentation, including verifications of employment, affidavits of hours, mortgage verifications, garnishments, unemployment claims, and medical support orders (NMSNs).
• Served as the primary point of contact for payroll inquiries, resolving issues efficiently across departments.
• Identified and resolved a critical error in California overtime calculations, preventing ongoing overpayments, and saving the company thousands of dollars each week.

• Orchestrated off-site workshops, meetings, conference calls, and collaborative efforts, including the successful execution of the team-bonding 'A.C.T in Partnership' three-part meeting with Versus Global to enhance alignment within the Global Supply Chain and Digital Transformation teams.
• Created and disseminated meeting agendas and materials for senior administration, collaborating with VPs in other departments to craft engaging PowerPoint presentations.
• Managed the intricate calendar of the Senior Vice President (SVP), scheduling appointments, coordinating catering, and organizing global travel arrangements to optimize productivity.
• Optimized the VP's time management by reviewing and streamlining meeting schedules, eliminating redundancies, and ensuring that high-priority discussions were prioritized.
• Introduced 'Open Office Hours' in the mornings to facilitate efficient, focused meetings, ultimately freeing up more time for strategic work.
• Generated comprehensive meeting notes to ensure accurate documentation of ongoing projects and facilitated timely distribution to relevant stakeholders.
• Proactively followed up with leaders on action items to guarantee key project deadlines were met.
• Executed weekly compliance training reports and implemented communication strategies that resulted in a 7% increase in training completion rates, aligning with company policy.

• Collaborated with lead engineering geologists to produce over 40 phase 1 environmental site assessment reports, consistently meeting budget and delivery deadlines for clients.
• Prepared and delivered confidential internal and external presentations and documents, facilitating seamless communication between clients and the team.
• Developed innovative marketing strategies using tools like Google Analytics and Adobe Photoshop, contributing to decision-making and logo customization.
• Spearheaded the enhancement of the company's online presence by refining the corporate website, leading to increased visibility and engagement.
• Streamlined document management systems and employee records, significantly enhancing overall company resource efficiency.

• Employed effective communication skills to address customer inquiries, resolve concerns, and elevate the overall dining experience.
• Exercised strong leadership abilities in overseeing closing operations to ensure smooth work-flow.
• Continuously held the highest sales in all promotional events.
• Provided comprehensive training to new staff members resulting in seamless communication, which translated vital support during peak service hours.

• Implemented customer-centric strategies, including building robust customer relationships, meticulous fashion trend analysis, and curating a bespoke product selection. These efforts led to a notable 3% sales increase.
• Selected to host training sessions for new employees based on demonstrated expertise and dedication.
• Earned commendation from supervisors for displaying flexibility by adapting work hours to cover operational needs.