Imesha Ruvini Perera Rajakulage
Cali
Summary
Highly organized and detail-oriented finance and administrative assistant with a solid background in supporting financial operations and ensuring efficient administrative processes. Adept at managing multiple tasks simultaneously and providing comprehensive support to executive teams. Strong analytical and problem-solving skills with a keen eye for accuracy and precision. Proven ability to maintain strict confidentiality and handle sensitive information. Excellent communication and interpersonal skills, fostering productive relationships with colleagues, clients, and stakeholders. Committed to delivering exceptional results while adhering to deadlines and maintaining a high level of professionalism. Seeking to contribute expertise in finance and administration to drive operational efficiency and support the success of an organization.
Overview
14
14
years of professional experience
Work History
Attaché
Embassy of Sri Lanka
10.2018 - 04.2022
- Attended to all administrative matters
- Properly maintained and updated all registers, Inventories, and files related to the Embassy's Administrative matters
- Followed up the duties related to purchasing and supply of all perishable and non-perishable items as per the procurement procedure
- Preparation and making arrangements to dispatch and receive the Diplomatic pouch on time
- Attended and supervised matters on the security/maintenance of the Chancery and Official Residence
- Handled duties related to the properties rented by the staff and followed up procedures for the proper handing over and receiving of the security deposits without any dues
- Receive daily mail and forward to the Head of Mission and distribute the same to the officers as appropriate.
- Supervised regular services and maintenance, obtain approvals for priority access from the relevant Authorities annually or as appropriate for the official vehicles at the embassy, and update records.
- Supervised Local Staff.
- Maintained the personal files of the Mission officials.
- Supervised and coordinated logistical arrangements for incoming and outgoing officers.
- Submission of answers for Parliamentary questions/audit queries/reports on matters related to Administration.
- Protocol Duties related to incoming and outgoing delegations as appropriate
- Organize/assist all Embassy events including tourism, trade, investment, and cultural promotional.
- All accounts-related matters including payments, processing relevant documents, and other related works after obtaining necessary approvals as appropriate.
- Preparation of vouchers and obtaining prior approvals as appropriate.
- Preparation of Budget estimates and transmit same to the Ministry of Foreign Affairs in Sri Lanka on time.
- Preparation of monthly accounts/reports and transmit the same to the Ministry of Foreign Affairs in Sri Lanka in due time.
- Preparation of closing accounts and transmit the same to the Ministry of Foreign Affairs in Sri Lanka in due time.
- Preparation and payment of staff salary.
- Collection and deposition of daily revenue of the Embassy and update records
- Maintenance of Accounts related files, registers, and ledgers.
- Maintain and update the CIGAS database and transmit the same on time to the Ministry of Foreign Affairs in Sri Lanka.
- Preparation of monthly bank reconciliation statements.
- Submission of relevant details for the preparation of the appropriation account.
- Preparation of VAT and mineral oil tax refunds related to the Embassy and the officials annually.
- Preparation of daily, monthly, and annual revenue reports.
- Registering and processing tourist/entry/business visa applications
- Registering and processing childbirths, citizenship,
- Marriage, and death certificates
- Authentication of general, trade, and educational documents
- Attestation of documents related to Powers of
- Attorney, Affidavits, and other commercial documents
- Answering calls and providing information for consular-related inquiries as appropriate.
Management Service Officer
Ministry of Foreign Affairs
04.2018 - 10.2018
- Induction training on Accounts, Administration, and Consular related works before assuming duty as Attaché at the Embassy of Sri Lanka in Vienna.
Finance Assistant
Department of Examminations
02.2015 - 04.2018
- Preparation and payment of Overtime / Holiday Allowances and sundry traveling expenses
- Preparation of spreadsheets using Microsoft Excel for daily, weekly, and monthly reporting
- Created various documents, including correspondence and memos
- Posted financial data in Excel spreadsheets and managed inventory
- Chased missing transactions to help facilitate timely payments
- Compiled data into comprehensive reports and distributed them to appropriate personnel.
- Tracked employee time and attendance for payment of overtime and holiday allowances.
Finance / Administrative Assistant
Surveyor General Office
12.2007 - 02.2015
- Carried out day-day-day duties accurately and efficiently related to the administration and finance activities
- Monitored institute inventory to keep stock levels and databases updated
- Prepared monthly reports for payment and account reconciliations and financial statements
- Updated general ledger of accounts with current, accurate, and industry-compliant data to meet all internal and external audit requirements
- Managed payroll operations for a team of over 500 employees at the head office.
- Maintained accuracy when reviewing and reconciling the general ledger.
- Posted financial data in Excel spreadsheets and managed inventory
- Chased missing transactions to help facilitate timely payments
- Compiled data into comprehensive reports and distributed them to appropriate personnel
- Tracked employee time and attendance for payroll
- Gathered all banking transactions via statements, recorded activity in Excel format, and reconciled balances
- Processed a high volume of monthly payroll entries using Government Payroll System
- Posted financial data in Excel spreadsheets and managed inventory to maintain accurate information.
Education
No Degree - Government Payroll System
Institute of Government Accounting And Finance
Sri Lanka12.2011
High School Diploma -
Yasodara Balika
Sri Lanka08.1998
Skills
- Microsoft Office
- Payroll operations
- General Administration
- Data entry
- Payment processing
- Financial reporting
- Multitasking and Prioritization
- Accounting
- Google Workspace
- Critical Thinking
Timeline
Attaché
Embassy of Sri Lanka
10.2018 - 04.2022
Management Service Officer
Ministry of Foreign Affairs
04.2018 - 10.2018
Finance Assistant
Department of Examminations
02.2015 - 04.2018
Finance / Administrative Assistant
Surveyor General Office
12.2007 - 02.2015
No Degree - Government Payroll System
Institute of Government Accounting And Finance
High School Diploma -
Yasodara Balika
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