Gina Sutton

Executive Administrative Assistant

Janus Henderson Investors

2012.01 - Current

Point of contact and gatekeeper for Global Heads as well as their respective calendars, ensuring timely attendance of appointments, meeting set up and support, events and other commitments
Acted as a personal assistant to Global Heads as required
Support all SLT/Strategic Leadership Team as requested including coordination of appointments, meetings, conference room bookings, catering and materials
Detailed travel. Coordinate and manage domestic and international travel including flights, hotel, car rental/transport, dining, meeting coordination. VISA and Passport requirements when applicable
Effectively maintain email correspondence, phone calls, postal services, etc; communicating information and escalating key issues for attention, as necessary
Maintain “investor ready” office at all times – ensuring clean/tidy inviting appearance of common areas, TVs are on, music is on, chairs are straightened in conference rooms, gym and showers are clean, and adequate office supplies are available
Work with and manage building maintenance, and other vendors such as office cleaners, etc.
Act as guest relations, concierge, and internal team logistics coordination including include welcome, set up, guest point of contact, answering and addressing any guest inquiries
Organize and maintain files and records systems as needed
Manage projects and conduct research, as requested
Help support HR and Recruiting in coordinating of scheduling guest visit/travel arrangements, as needed (i.e. hotel, car/transport, flights, meetings, interviews, etc.)
Event support locally and as required in other locations to include guest travel/transportation coordination, accommodation booking, venue research and procurement as needed, event food and beverage coordination, event or meeting logistics/set-up as needed, event swag set-up/coordination as needed, and working with Marketing to communicate logistics
Consistently deliver high-touch, quality customer service
Assist with administering team meetings facilitating recurring daily stand-up meetings, Lunch and Learns including team events, i.e. ski outings, team building sessions including logistics, meeting set up, reservations, food and beverage coordination etc.
Meticulous ability to proof material and deliver accurate with high-quality work
Strong time management/project manage with organizational skills with proficiency working on multiple projects with the ability to pivot as scope of work changes, ad hoc requests and changing priorities
Demonstrated ability to thrive in a high-velocity workplace, with a demonstrated ability to prioritize workload in a fast-paced environment
Skilled problem-solver, able to effortlessly adapt to changing circumstances and needs
Self-motivated with a proactive, entrepreneurial mindset, with the ability to thrive in an unstructured, yet professional goal oriented environment
Strong written and verbal communication skills with a clear ability to effectively collaborate with other departments and peers inside and outside of the organization I represent

Summary

Overview

Work History

Executive Administrative Assistant

Education

Secretarial Studies And Office Administration

Skills

Certification

Additional Information

Timeline

Executive Administrative Assistant

Secretarial Studies And Office Administration

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