Gina Sutton
Arvada,CO
Summary
Meticulous, proactive, task driven Executive Assistant, equipped with exceptional ability to facilitate all aspects of internal and external communications, support the day to day administrative and operational functions by working collaboratively with C-level executives. Proven talent aligning business objectives with comprehensive administrative knowledge to achieve maximum operational impacts, conserve time and boost efficiency. Skilled in prioritizing and completing tasks independently.
Overview
12
12
years of professional experience
1
1
Certification
Work History
Executive Administrative Assistant
Janus Henderson Investors
01.2012 - Current
- Point of contact and gatekeeper for Global Heads as well as their respective calendars, ensuring timely attendance of appointments, meeting set up and support, events and other commitments
- Acted as a personal assistant to Global Heads as required
- Support all SLT/Strategic Leadership Team as requested including coordination of appointments, meetings, conference room bookings, catering and materials
- Detailed travel. Coordinate and manage domestic and international travel including flights, hotel, car rental/transport, dining, meeting coordination. VISA and Passport requirements when applicable
- Effectively maintain email correspondence, phone calls, postal services, etc; communicating information and escalating key issues for attention, as necessary
- Maintain “investor ready” office at all times – ensuring clean/tidy inviting appearance of common areas, TVs are on, music is on, chairs are straightened in conference rooms, gym and showers are clean, and adequate office supplies are available
- Work with and manage building maintenance, and other vendors such as office cleaners, etc.
- Act as guest relations, concierge, and internal team logistics coordination including include welcome, set up, guest point of contact, answering and addressing any guest inquiries
- Organize and maintain files and records systems as needed
- Manage projects and conduct research, as requested
- Help support HR and Recruiting in coordinating of scheduling guest visit/travel arrangements, as needed (i.e. hotel, car/transport, flights, meetings, interviews, etc.)
- Event support locally and as required in other locations to include guest travel/transportation coordination, accommodation booking, venue research and procurement as needed, event food and beverage coordination, event or meeting logistics/set-up as needed, event swag set-up/coordination as needed, and working with Marketing to communicate logistics
- Consistently deliver high-touch, quality customer service
- Assist with administering team meetings facilitating recurring daily stand-up meetings, Lunch and Learns including team events, i.e. ski outings, team building sessions including logistics, meeting set up, reservations, food and beverage coordination etc.
- Meticulous ability to proof material and deliver accurate with high-quality work
- Strong time management/project manage with organizational skills with proficiency working on multiple projects with the ability to pivot as scope of work changes, ad hoc requests and changing priorities
- Demonstrated ability to thrive in a high-velocity workplace, with a demonstrated ability to prioritize workload in a fast-paced environment
- Skilled problem-solver, able to effortlessly adapt to changing circumstances and needs
- Self-motivated with a proactive, entrepreneurial mindset, with the ability to thrive in an unstructured, yet professional goal oriented environment
- Strong written and verbal communication skills with a clear ability to effectively collaborate with other departments and peers inside and outside of the organization I represent
Education
Secretarial Studies And Office Administration
Barnes Business College
Lakewood, COSkills
- Extensive Outlook Calendar Management
- Domestic/International Travel
- Meeting Coordination
- Office Administration
- Expense Reporting
- Vendor and Supply Management
- Technology Management
Certification
Project Management Essentials Certification
Management and Strategy Institute
July 2020
Certification #55841165
Six Sigma Yellow Belt
Exceptional Assistant
November 2020
Additional Information
Proficient user of Microsoft Office 365, Windows 10, Outlook, Salesforce, ACT Database. Serena, SAP Concur, Sharepoint, Cisco WebEx, Zoom, MS Teams
Proctored by Webucator:
- Microsoft Outlook 2019 MOS Certification Training
- Microsoft PowerPoint 2019 MOS Certificate Training
- Goal Setting and Workplace Efficiency Training
Timeline
Executive Administrative Assistant
Janus Henderson Investors
01.2012 - Current
Secretarial Studies And Office Administration
Barnes Business College
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