Erin Spaw, CMP
Arvada
Summary
Dynamic and creative Senior Manager with a proven track record at multiple companies, excelling in contract negotiation and budget oversight. Expert in orchestrating large-scale events, fostering strong client relationships, and enhancing operational efficiency. Adept at site selection and on-site management, delivering exceptional results in high-pressure environments.
Overview
15
15
years of professional experience
1
1
Certification
Work History
Senior Manager, Meetings & Events
American Animal Hospital Association (AAHA)
Lakewood
08.2023 - 10.2025
- Executed contract negotiations with external vendors to fulfill company requirements while minimizing expenses.
- Ensured successful project execution by coordinating with internal departments on timelines and budget constraints.
- Streamlined communication between multiple departments to improve operational efficiency.
- Served as Lead Planner and Core Team Manager for a 950-participant Annual Meeting.
- Oversaw creation and management of a $950,000+ budget for the Annual Conference.
- Facilitated scheduling for educational programs, staff engagements, and sponsor activities at the annual meeting.
- Designed sponsor benefits packages, tradeshow floor layouts, and overall event structure for annual meeting.
- Orchestrated content creation and management for various tracks at the annual meeting.
Programs & Sponsorship Director
American Council of Engineering Companies of Colorado (ACEC Colorado)
Denver
07.2022 - 06.2023
- Directed planning for annual conference of 450 attendees.
- Developed and managed event budgets, ensuring financial efficiency.
- Facilitated scheduling for education sessions, staff, and sponsors.
- Designed and executed sponsor benefits packages for annual meetings and events.
- Conducted site selection, planning, and RFP creation for various programs.
- Negotiated and fulfilled venue and hotel contracts effectively.
- Managed on-site operations for conferences, awards programs, and golf tournaments.
- Cultivated strong relationships with clients and vendors to enhance collaboration.
Communication & Engagement Sr. Manager
American Council of Engineering Companies of Colorado (ACEC Colorado)
Denver
12.2021 - 07.2022
- Directed planning for annual conference of 450 attendees.
- Developed and managed event budgets, ensuring financial efficiency.
- Facilitated scheduling for education sessions, staff, and sponsors.
- Designed and executed sponsor benefits packages for annual meetings and events.
- Conducted site selection, planning, and RFP creation for various programs.
- Negotiated and fulfilled venue and hotel contracts effectively.
- Managed on-site operations for conferences, awards programs, and golf tournaments.
- Cultivated strong relationships with clients and vendors to enhance collaboration.
Senior Manager, Meetings & Events
American Animal Hospital Association (AAHA)
10.2018 - 11.2021
- Lead planner and Core Team Manager for Annual Meeting of 950
- Creation, management, and facilitation of Annual Conference's $950k+ budget
- Schedule creation and facilitation for education, staff, and sponsors at annual meeting
- Creation and execution of sponsor benefits packages, floor plans and tradeshow floor for annual meeting
- Facilitation and execution of content creation for annual meeting with multiple tracks
- Speaker management for annual meeting and virtual events (10 to 50 speakers)
- Spec sheet creation and execution of various-sized programs (15 to 950 people)
- Marketing liaison for annual meeting; assisted with emails, workbook, etc.
- Menu selection and BEO management for various-sized programs (15 to 950 people)
Meetings Manager
American Animal Hospital Association (AAHA)
Lakewood
01.2018 - 10.2018
- Oversaw inaugural Connexity annual conference, ensuring successful completion with high engagement.
- Managed budget exceeding $950,000 while executing conference logistics efficiently.
- Coordinated schedules for educational sessions, sponsors, and staff during event planning.
- Designed sponsor benefit packages and developed efficient tradeshow floor layouts.
- Facilitated content creation across multiple tracks at the annual meeting.
- Directed speaker management for both in-person and virtual events featuring up to 50 speakers.
- Handled food and beverage, A/V, and hotel reservation logistics for programs accommodating 15 to 950 individuals.
- Produced spec sheets detailing requirements for events with varying attendance.
Senior Meeting Architect
Kinsley Meetings
Littleton
11.2016 - 12.2017
- Directed contract negotiation and creation processes for over 30 clients with varied needs.
- Led RFP processes, including site selection, planning, and venue recommendations for all clients.
- Executed menu selection and managed BEOs for events with attendance from 30 to 900 guests.
- Created, managed, and facilitated budgets tailored to corporate and association clientele.
- Sourced incentive programs while leading budgeting and contracting activities.
- Designed user-friendly registration websites, effectively managing registrant communications.
- Coordinated on-site management for events ranging from small groups to large gatherings.
- Cultivated partnerships with clients and vendors, including DMCs, A/V suppliers, and contractors.
Meeting Architect
Kinsley Meetings
Littleton
07.2014 - 11.2016
- Directed contract negotiation and creation processes for over 30 clients with varied needs.
- Led RFP processes, including site selection, planning, and venue recommendations for all clients.
- Executed menu selection and managed BEOs for events with attendance from 30 to 900 guests.
- Created, managed, and facilitated budgets tailored to corporate and association clientele.
- Sourced incentive programs while leading budgeting and contracting activities.
- Designed user-friendly registration websites, effectively managing registrant communications.
- Coordinated on-site management for events ranging from small groups to large gatherings.
- Cultivated partnerships with clients and vendors, including DMCs, A/V suppliers, and contractors.
Marketing/Office Manager
Kinsley Meetings
Littleton
11.2012 - 07.2014
- Created registration websites and efficiently handled registrant administration and communication.
- Supported events on-site for diverse groups of 30 to 900 attendees.
- Built lasting relationships with clients, vendors, and contractors such as DMC and A/V teams.
International Event Manager-Team Lead
Up With People
01.2011 - 12.2011
- Created and executed 13 successful weeklong events across the US, Mexico, and the Netherlands
- Recruited and managed over 650+ host families for event lodging
- Developed and coordinated spec sheets and food and beverage orders
- Assessed, evaluated, and created contingency plans
- Envisioned, organized, and secured 11,400+ community service hours
- Managed and fulfilled $30-50,000 sponsorships and their objectives
- Promoted and facilitated sold out shows of up to 3,000 attendees
- Created and implemented marketing campaigns and promotions
- Designed banners and tagged all US show material
Education
Bachelor of Science - Business Administration, Marketing
Kansas State University
Manhattan, KSBachelor of Science - Public Relations
Kansas State University
Manhattan, KSSkills
- Contract creation and negotiation
- RFP and spec sheet development
- Site selection and planning
- Venue and menu recommendations
- BEO management and budget oversight
- Incentive program sourcing
- Website design and registration administration
- On-site event management
- Client and vendor relationship management
- Content development
- Team leadership
- Creative thinking
- CVENT/Aventri/Stova platforms
- Basic Adobe Creative Suite knowledge
- Glitter aficionado
Certification
• Certified Meeting Planner (CMP), 2016
• Virtual Event Meeting Manager (VEMM), 2020
• Pandemic Compliance Advisor (PCA), 2021
• Sustainable Event Strategist Certificate (SEPC), 2024
• Virtual Event Meeting Manager (VEMM), 2020
• Pandemic Compliance Advisor (PCA), 2021
• Sustainable Event Strategist Certificate (SEPC), 2024
Timeline
Senior Manager, Meetings & Events
American Animal Hospital Association (AAHA)
08.2023 - 10.2025
Programs & Sponsorship Director
American Council of Engineering Companies of Colorado (ACEC Colorado)
07.2022 - 06.2023
Communication & Engagement Sr. Manager
American Council of Engineering Companies of Colorado (ACEC Colorado)
12.2021 - 07.2022
Senior Manager, Meetings & Events
American Animal Hospital Association (AAHA)
10.2018 - 11.2021
Meetings Manager
American Animal Hospital Association (AAHA)
01.2018 - 10.2018
Senior Meeting Architect
Kinsley Meetings
11.2016 - 12.2017
Meeting Architect
Kinsley Meetings
07.2014 - 11.2016
Marketing/Office Manager
Kinsley Meetings
11.2012 - 07.2014
International Event Manager-Team Lead
Up With People
01.2011 - 12.2011
Bachelor of Science - Business Administration, Marketing
Kansas State University
Bachelor of Science - Public Relations
Kansas State University