Deana Martinez
Severance
Summary
Dynamic HR Payroll Administrator with extensive experience. Proven track record of enhancing payroll processes and ensuring compliance across multiple jurisdictions. Strong analytical skills combined with exceptional customer service, driving efficiency and accuracy in payroll operations.
Overview
29
29
years of professional experience
Work History
HR payroll administrator
Vacation Inc
09.2024 - Current
- Enhanced payroll system through process improvements and configuration adjustments.
- Processed payrolls accurately for timely employee compensation.
- Provided customer service to employees and accounting team, addressing inquiries effectively.
- Integrated new companies into payroll system to expand operational capacity.
- Conducted project work, reviewing PTO policies and negotiating pricing to standardize costs across all company IDs.
- Established new tax jurisdictions to ensure compliance with regulations.
- Generated reports as required for analytical research and decision-making.
Payroll Specialist
Sage Hospitality
Denver
05.2023 - 09.2024
- Support and process payrolls for assigned hotels.
- Customer service to hotels and home office.
- Tasks included data entry, troubleshooting issues, reporting, tax assistance, importing data, transmitting payroll to UKG, correcting errors, calculating manual checks, transfers, stop payment of checks and reissue.
- Create guides and processes to improve efficiency in the areas of PTO maintenance and post payroll processing tasks.
- Keep on top of leave legislation to ensure PTO calculations are accurate and comply with the ongoing changes on state, local and federal levels.
- Maintain, create reports such as monthly PTO liability reports, tax reports, audit points requested from auditors, payroll data reports.
- Project work as it is given.
HR Payroll Specialist
Catena Media US Inc
Las Vegas
07.2021 - 03.2023
- Support the North American HR department.
- Customer service to employees, other company departments and vendors.
- Payroll processing for United States and Canada. Including data entry, changes, and special payments.
- Improving processes in payroll to keep up with the growth of the company.
- Introduced a file system in Google drive to organize and streamline processes/tasks for the HR team.
- Implemented ADP Workforce Now from ADP RUN and ADP TeamPay.
- Keep up with legislations in states and provinces.
- Set up new states, maintain tax jurisdictions.
- Maintain time off policies
- Set up policies in BambooHR and ADP systems.
- To keep in compliance in 34 states and 6 provinces.
- Audit payrolls, time off, and benefits.
- Track gifts, awards, and wellness benefit to report on payroll for tax compliance.
- Onboard and offboard employees into the HR and Payroll systems.
- Maintain file documents for employees.
- Benefit reporting for 401k, Medical/Dental/Vision, RRSP.
- Maintain Workers Compensation accounts for US and Canada including payments.
- Work with global accounting department for reconciling payroll accounts, payments of vendors, and taxes.
- Projects/Tasks as requested or required.
Payroll Specialist
Sage Hospitality
Denver
07.2015 - 07.2021
- Support and process payrolls for assigned hotels.
- Customer service to hotels and home office.
- Tasks included data entry, troubleshooting issues, reporting, tax assistance, importing data, transmitting payroll to ADP, correcting errors, calculating manual checks, transfers, stop payment of checks and reissue.
- Train new employees at home office and at the hotel level.
- System integration of time off policies with UKG.
- Project work as it is given.
Peer Mentor
Metropolitan State University of Denver
Denver
08.2014 - 06.2015
- Support full-time advisors in Center for Individualized Learning and assist students with developing an individualized degree program.
- Connect with alumni, current students, and staff to develop activities and promote involvement in campus activities and academic success.
Hospitality Desk Associate
Colorado Athletic Club - Tabor Center
Denver
06.2014 - 06.2015
- Greet members, answer phone calls, and schedule services.
Administrative Contractor
Platinum Marketing Services
Aurora
02.2011 - 07.2014
- Assisted asset manager for foreclosures.
- Focus was on occupied properties, eviction processes, and cash for keys negotiations.
- Duties included data entry, resolution of emails, training, and support for the asset manager.
Recruiting Administrator
Alta Colleges, Inc
Denver
07.2007 - 01.2011
- Managed recruiting functions/tools, by implementing and administering applicant tracking system, contracts for recruiting job boards/resume database access, and negotiations of those contracts.
- Monitored recruiting costs for the campuses.
Payroll Coordinator
Alta Colleges, Inc
Denver
05.2005 - 07.2007
- Processed payroll employee paperwork for assigned campuses/locations.
- Processed regular paychecks for 975 employees including importing spreadsheets, auditing multiple reports payroll reports, making corrections, transmitting payroll to ADP via ADP/Enterprise program, accepting payrolls and paycheck distribution.
- Processed manual checks to correct paycheck errors.
- Maintained and updated employee vacation, sick, and floating holiday balances.
- Reconciled General Ledger for assigned campuses/sites.
- Provided customer service and support to campuses by offering assistance, research and responding to field policy questions daily.
Client Account Specialist
ADP, Inc.
Aurora
09.1999 - 03.2005
- Answered phone calls and inquiries for our clients which included the following: employee paid time off plans, basic garnishments, ADP Software entries and transmittal of that information.
- Assisted with quarterly tax filing and year end procedures, multi-state payroll laws.
Payroll Clerk
Palo Alto, Inc
Denver
07.1999 - 08.1999
- Processed retro-active payments for rate changes and adjustments.
- Processed and edited time and attendance reports for 800+ employees.
Payroll Clerk for Palo Alto
Accounting Solutions
Denver
03.1999 - 07.1999
Payroll Clerk
Boston Market Corporate Office
Golden
05.1996 - 03.1999
- Processed retro-active payments for rate changes and adjustments.
- Processed and edited time and attendance reports for 30,000 employees.
- Processed stop payments, reconciled payroll accounts.
- Implemented ADP software to In-house system with PeopleSoft.
Payroll Coordinator for Alta Colleges
Ajilon Finance
Denver
04.2005
Education
Metropolitan State University of Denver - Adult Fitness & Exercise Science, Therapeutic Care for Physical Activity
Metropolitan State University of Denver
Denver01.2015
Westwood College -
Westwood College
01.2008
University of Phoenix -
University of Phoenix
01.1998
Trinidad State Junior College -
Trinidad State Junior College
01.1994
New Mexico State University -
New Mexico State University
01.1992
Skills
- Paylocity
- ADP Workforce Now
- UKG
- ADP-Payforce/Enterprise
- PeopleSoft
- Microsoft Word
- Microsoft Excel
- Microsoft Access
- Microsoft PowerPoint
- BambooHR
References
References available upon request.
Timeline
HR payroll administrator
Vacation Inc
09.2024 - Current
Payroll Specialist
Sage Hospitality
05.2023 - 09.2024
HR Payroll Specialist
Catena Media US Inc
07.2021 - 03.2023
Payroll Specialist
Sage Hospitality
07.2015 - 07.2021
Peer Mentor
Metropolitan State University of Denver
08.2014 - 06.2015
Hospitality Desk Associate
Colorado Athletic Club - Tabor Center
06.2014 - 06.2015
Administrative Contractor
Platinum Marketing Services
02.2011 - 07.2014
Recruiting Administrator
Alta Colleges, Inc
07.2007 - 01.2011
Payroll Coordinator
Alta Colleges, Inc
05.2005 - 07.2007
Payroll Coordinator for Alta Colleges
Ajilon Finance
04.2005
Client Account Specialist
ADP, Inc.
09.1999 - 03.2005
Payroll Clerk
Palo Alto, Inc
07.1999 - 08.1999
Payroll Clerk for Palo Alto
Accounting Solutions
03.1999 - 07.1999
Payroll Clerk
Boston Market Corporate Office
05.1996 - 03.1999
Metropolitan State University of Denver - Adult Fitness & Exercise Science, Therapeutic Care for Physical Activity
Metropolitan State University of Denver
Westwood College -
Westwood College
University of Phoenix -
University of Phoenix
Trinidad State Junior College -
Trinidad State Junior College
New Mexico State University -
New Mexico State University
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