Summary
Overview
Work History
Education
Skills
Volunteer Experience
Awards
Leadership Experience
Accomplishments
Timeline
Generic
CHARLOTTE A. GRAY

CHARLOTTE A. GRAY

Arvada

Summary

Expert in GAAP accounting and intercompany reconciliations, with extensive experience in payroll management and accounts payable/receivable. Demonstrated success in preparing detailed financial reports and ensuring compliance with regulations. Aiming to apply financial expertise to enhance organizational growth and operational efficiency.

Overview

18
18
years of professional experience

Work History

Accounting Manager

Doud BTS, Inc.
Golden
07.2023 - Current
  • Compiled monthly balance sheets, income statements, and financial reports for 42 entities.
  • Managed payroll processing for 50 employees, including accounts receivable, accounts payable, and sales tax tasks.
  • Ensured timely filing of state and federal tax forms, including W-2s and 1099s.
  • Recruited staff members and facilitated comprehensive training programs.
  • Reviewed collection reports to assess status of collections and outstanding balances.
  • Conducted weekly team meetings to monitor progress towards deadlines.

Staff Accountant

Edgewood Retirement Community, Inc.
N. Andover
06.2016 - 06.2023
  • Processed bi-weekly payroll for 300 employees utilizing ADP Workforce Now.
  • Ensured accuracy of payroll data across multistate jurisdictions, including MA and NH.
  • Managed weekly accounts payable invoices through Matrixcare system and monitored vendor statements.
  • Compiled monthly Payroll Based Journal reports to document nursing hours for staff and contractors.
  • Prepared and filed quarterly sales taxes alongside annual alcohol taxes.
  • Assisted with audits for annual 401K, workers' compensation, and year-end processes.
  • Reconciled balance sheet accounts monthly to ensure financial integrity.
  • Provided guidance to department heads regarding payroll inquiries within ADP Workforce Now.

Payroll Manager

Moore Staffing Services
Methuen
04.2014 - 06.2016
  • Processed weekly payroll for 60 hires using Paychoice, including setup, hours entry, and additional payments.
  • Ensured accuracy of all payroll information to maintain compliance and reliability.
  • Maintained documentation for new sick time law effective 7/1/15 for proper administration.
  • Managed weekly Accounts Payable invoices processing and payments through QuickBooks.
  • Reviewed new hire paperwork and verified work eligibility using e-verify.
  • Administered health insurance in accordance with ACA guidelines and regulations.
  • Monitored accounts receivable weekly to limit past due receivables to 60 days.
  • Recorded daily deposits and e-transfer payments accurately in QuickBooks.

Floortime Therapist

Helping Children with Challenges
Lexington
06.2011 - 12.2015
  • Provided home-based floor time/play therapy for 4 children on autism spectrum to help them reach developmental milestones crucial for emotional and intellectual growth.
  • Increased children's social development through use of various one-on-one play strategies and small group sessions

International Accountant

Starent Networks, Cisco
Tewksbury
03.2009 - 04.2011
  • Managed financial closing process for 10 international subsidiaries, including local currency statement analysis and elimination entries preparation using Oracle 11i.
  • Collaborated with EMEA and ASIA/PAC controllers to ensure timely monthly reporting across all subsidiaries.
  • Reconciled intercompany payable and receivable accounts for all 10 subsidiaries by investigating variances.
  • Prepared monthly spreadsheets reconciling local currency trial balances to consolidated trial balances.
  • Updated Oracle database monthly with current foreign exchange rates.
  • Assisted with periodic SOX compliance testing and year-end auditing activities.

Senior Accountant

Basilea Pharmaceuticals, Inc
Andover
12.2007 - 02.2009
  • Managed financial closing and reporting processes for Swiss parent, including comprehensive financial statement analysis.
  • Implemented SAP financial systems for GL, AP, fixed assets, and accounts receivable.
  • Designed SAP training materials for global distribution to enhance system utilization.
  • Reviewed financial results collaboratively with each department manager to ensure accuracy.
  • Executed online payroll system integration using Paychex for streamlined operations.
  • Established Concur Expense Expert through project planning, customization, and compliance training.
  • Coordinated posting of all intercompany transactions with headquarters to maintain consistency.
  • Collaborated with task groups on startup projects, such as Cliqbook travel management system and employee recognition program.

Education

Master's Degree - Business Administration

University of Massachusetts Lowell
MA
06.2002

Bachelor of Science - Accounting

University of Massachusetts Dartmouth
MA
06.1992

Skills

  • GAAP accounting practices
  • Intercompany accounting and reconciliations
  • Account and ledger reconciliations
  • Professional communication
  • Critical thinking and analysis
  • Accounts payable and receivable
  • Payroll auditing

Volunteer Experience

Executive Director, Down Syndrome-Autism Connection, 10/01/15, Present, Collaborate with Board of Directors to ensure alignment between organizational mission and vision, core values, and operations., Represent the organization at meetings, conferences, and events., Create annual budget to support program operation and meet organizational goals., Read and interpreted financial statements and managed budget., Lead fundraising efforts to secure major gifts from individuals, corporations, foundations, and government sources., Coordinate board meetings and consult with members to address critical decisions.

Awards

  • Employee of the Month, Edgewood Retirement
  • 2016
  • 2022
  • Employee of the Year, Edgewood Retirement, 2022
  • Alan C. Crocker Award of Excellence, Massachusetts Down Syndrome Congress
  • 2010
  • 2021

Leadership Experience

  • Co-founder, Morning Travelers, 2003
  • Executive Director, Down Syndrome-Autism Connection, 01/01/15, A non-profit organization that provides specialized outreach through support, education, and resources to increase awareness of the unique challenges caused by co-occurring Down syndrome and autism.

Accomplishments

  • Received employee of the month in August 2018 at Edgewood Retirement Community
  • Received employee of the month in April 2023 and Employee of the Year 2023 at Edgewood Retirement Community

Timeline

Accounting Manager

Doud BTS, Inc.
07.2023 - Current

Staff Accountant

Edgewood Retirement Community, Inc.
06.2016 - 06.2023

Payroll Manager

Moore Staffing Services
04.2014 - 06.2016

Floortime Therapist

Helping Children with Challenges
06.2011 - 12.2015

International Accountant

Starent Networks, Cisco
03.2009 - 04.2011

Senior Accountant

Basilea Pharmaceuticals, Inc
12.2007 - 02.2009

Master's Degree - Business Administration

University of Massachusetts Lowell

Bachelor of Science - Accounting

University of Massachusetts Dartmouth
CHARLOTTE A. GRAY