Carolyn Woods
Ignacio
Summary
Valued Assistant Project Manager addresses complex obstacles with experienced insight and anticipation. Demonstrates knowledge of quality management principles through clear communication of task expectations and informed suggestions for process optimizations. Determined advocate of safe and ethical work environment for staff to comfortably accomplish project objectives according to organizational standards. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
2026
2026
years of professional experience
Work History
Assistant Project Manager - Commercial
Retail Contracting Group
Durango, CO
01.2024 - Current
- Maintain project documentation control for reliable records, project tracking, ensure proper project closeout.
- Process and track financial transactions.
- Document project progress to fulfill project requirements and establish traceability.
- Prepare and collect project closeout documentation including invoicing and lien releases
- Ensure Sub contract requirements submitted for contract compliance, ie. pay applications and invoices, insurance certificates, lien waivers, payments.
- Prepare contracts, purchase orders and change orders for signature.
- Deliver high level of service to clients to both maintain and extend relationships for future business opportunities.
- Review cost estimates for qualifications and report regularly to managers on project budget, progress and technical problems.
- Partner with project team members to identify and quickly address problems.
- Review and approve invoices and change orders to monitor project expenses and reflect any change to scope in project budget.
Assistant Project Manager - Commercial
Retail Construction Services
Durango, CO
08.2022 - 11.2023
- Maintained project documentation for reliable records, project tracking, ensure proper project closeout.
- Delivered high level of service to clients to both maintain and extend relationships for future business opportunities.
- Supported senior managers and department leaders by completing projects and problem resolution under tight budgets and schedule demands.
- Review cost estimates for qualifications and report regularly to managers on project budget, progress and technical problems.
- Partnered with project team members to identify and quickly address problems.
- Reviewed and approved invoices and change orders to monitor project expenses and reflect any change to scope in project budget.
Document Control Manager/Estimator
Survey Systems
Evergreen, CO
07.2013 - 07.2023
- Develop Document Control System, maintain project documents, changes to contract documents, drawing and field changes, maintain record sets; log/review submittals, shop drawings, and RFI's.
- Reviewed project plans and specifications to understand project requirements and accurately estimate cost and resources needed and identify potential issues or challenges.
- Create estimates quickly and accurately and make estimates easily understandable and shareable.
- Identified potential risks and challenges to project cost and timeline to adjust estimates accordingly.
- Prepared bids and proposals to submit to clients and secure new business.
- Exceeded yearly projected earning goals by over 150%.
Project Coordinator - Healthcare
Multiple Firms
Los Angeles, CA
- Solid Design and Construction/Contract Project Administration experience with Architectural firms. Specialization in healthcare projects and experience with over 50 small and large scale, new construction, remodels and tenant improvements including system upgrades and replacements. All projects undertaken have been designed with sensitivity to ensure functions remain in operation with minimal disruption to adjacent services. Involved in all aspects of projects from inception through construction and commissioning, including preparing construction documents. Worked with Owner, Users, Consultants, Contractor and Regulatory Agencies to ensure a quality project as well as to monitor scope, schedule and budget and overall Owner satisfaction.
- Kept projects on schedule by managing deadlines and adjusting workflows.
- Supervised multiple projects from project start through delivery by prioritizing needs and delegating assignments.
- Managed competing demands and professionally adapted to frequent change, delays and unexpected events.
- Created and maintained job files for each project and ensured current data in each file.
- Prepared meeting agendas and recorded meeting minutes for distribution and record keeping.
- Verified quality of deliverables and conformance to specifications before submitting to clients.
- Developed and implemented project plans and budgets to ensure successful execution.
- Scheduled and facilitated meetings between project stakeholders to discuss deliverables, schedules and conflicts.
- Coordinated project timelines and deliverables across multiple teams to ensure on-time completion.
- Organized construction project documentation and maintained accurate records for compliance and reporting purposes
- Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
Education
Bachelor of Architecture - Architecture
Woodbury University
Burbank, CASkills
- Programs: Microsoft Office Suite, Bluebeam Revu, AutoCAD, Procore, PowerPoint, Autodesk Construction Cloud
- Schedule Management
- Meeting Coordination and Facilitation
- Client Interfacing and Relations
- Time Management and Task Prioritization
- Billing Management
- Cross-functional Collaboration
- Stakeholder Relations
Timeline
Assistant Project Manager - Commercial
Retail Contracting Group
01.2024 - Current
Assistant Project Manager - Commercial
Retail Construction Services
08.2022 - 11.2023
Document Control Manager/Estimator
Survey Systems
07.2013 - 07.2023
Project Coordinator - Healthcare
Multiple Firms
Bachelor of Architecture - Architecture
Woodbury University