Ashley Serna
Commerce City
Summary
Dynamic Administrative Assistant III with proven experience in managing office tasks, including invoice and payroll processing. Known for developing efficient filing systems and maintaining accurate personnel records to support organizational effectiveness.
Overview
10
10
years of professional experience
Work History
Administrative Assistant III
Colorado Department of Transportation
07.2023 - Current
- Track and update personnel data. ( Drivers license, DOT medical certificates and scheduling physicals)
- Developed and maintained filing systems to ensure easy retrieval of documents and compliance with regulations.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information through Embark.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
- Opened and properly distributed incoming mail to promote quicker response to client inquiries.
- Coordinate and prepare all documents for monthly random drug testing.
Administrative Assistant
Sturgeon Electric
06.2022 - 07.2023
- Developed and maintained filing systems, enhancing document retrieval processes.
- Processed weekly payroll
- Prepared all subcontracts with vendors.
- Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
- Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
- Processed invoices.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
Paraprofessional
Brighton School District 27J
10.2015 - 06.2022
- Supported classroom instruction by assisting teachers with lesson delivery and student engagement.
- Facilitated individualized learning plans, adapting materials to meet diverse student needs.
- Monitored student progress, providing feedback to educators for instructional adjustments.
- Collaborated with special education staff to implement behavioral intervention strategies effectively.
- Improved classroom management by assisting teachers with behavioral interventions and monitoring student progress.
- Supported special education teachers in implementing accommodations and modifications for students with diverse learning needs.
Education
High School Diploma -
Raton High School
Raton, NM05-2006
Skills
- Customer service
- Data entry
- File organization
- Scheduling
- Invoice processing
- Spreadsheets
- Payroll Processing
Timeline
Administrative Assistant III
Colorado Department of Transportation
07.2023 - Current
Administrative Assistant
Sturgeon Electric
06.2022 - 07.2023
Paraprofessional
Brighton School District 27J
10.2015 - 06.2022
High School Diploma -
Raton High School