Ashley Rodriguez
Thornton
Summary
Dedicated & detail oriented accounts payable administrator with strong problem-solving skills and a focus on team collaboration. Successfully implemented automated systems, improving workflow efficiency and ensuring timely, accurate payments to vendors. Happy and enthusiastic office admin who is always willing to help where needed. I strive in stressful situations and I always give hope to my team mates when feeling overwhelmed.
Overview
7
7
years of professional experience
Work History
Accounts Payable Administrator
Controlled Products Systems Group
Denver, CO
09.2023 - Current
- Processed vendor invoices with accuracy, ensuring timely payments and compliance with company policies.
- Reconciled monthly statements, identifying discrepancies and resolving issues effectively.
- Assisted in implementing an automated invoice processing system, improving workflow efficiency.
- Collaborated with cross-functional teams to streamline accounts payable processes and enhance communication.
- Trained new team members on company procedures and software applications used for accounts payable tasks.
- Reduced late payment fees by closely monitoring due dates and prioritizing payments.
- Prepared weekly check runs for approved invoices, delivering accurate payments to vendors on time.
- Assisted in month-end closing procedures, ensuring timely completion of financial statements.
- Processed new vendor applications and submitted for approval.
- Developed strong relationships with vendors, facilitating open communication for effective issue resolution.
Office Manager & Billing Coordinator
Projex, Inc
Denver, CO
10.2021 - 08.2023
- Managed scheduling and calendar coordination for executive leadership.
- Developed and maintained positive relationships with vendors and service providers.
- Streamlined communication processes among team members to improve collaboration.
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
- Prepped for lunch & happy hour gatherings
- Maintained a clean show room
- Processed customer invoices accurately and in a timely manner.
- Managed collections on overdue accounts, enhancing cash flow.
- Collaborated with sales teams to resolve billing discrepancies.
- Provided exceptional customer service when addressing client inquiries about their account status or billing concerns, building strong, long-lasting relationships.
- Used accounting software to reconcile accounts, track income, and generate invoices.
- Contributed to month-end closing procedures by preparing detailed accounts receivable aging reports for management review.
Accounts Payable Clerk
Workplace Elements
Denver, CO
08.2019 - 04.2021
- Processed and verified vendor invoices for accuracy and compliance with company policies.
- Coordinated timely payments to suppliers, ensuring continuity of services and materials.
- Reconciled accounts payable transactions, identifying discrepancies and resolving issues efficiently.
- Assisted in month-end closing procedures, ensuring all invoices were processed on time to reflect accurate financial statements.
- Monitored a shared accounting inbox
- Answered a multi phone system
- Ordered office supplies for multiple teams (Accounting, Marketing, Designers, Project Managers)
- Assisted in prepping for audits
Education
High School Diploma -
Westminster High School
Westminster, CO05-2011
Skills
- Accounts payable software
- Bank reconciliation
- Credit card reconciliation
- Electronic payments
- Payment scheduling
- Purchase order management
- Microsoft office proficiency
- Invoice processing
- ERP systems proficiency
- Records management
- Audit support
- Vendor relations
- Invoice reconciliation
Timeline
Accounts Payable Administrator
Controlled Products Systems Group
09.2023 - Current
Office Manager & Billing Coordinator
Projex, Inc
10.2021 - 08.2023
Accounts Payable Clerk
Workplace Elements
08.2019 - 04.2021
High School Diploma -
Westminster High School