Ashley Glardon
Greeley
Summary
Detail-oriented Administrative Assistant and Project Coordinator with over 8 years of experience in construction management and project administration. Demonstrates a proven track record in managing project deliverables, coordinating with stakeholders, and ensuring accurate documentation and billing processes. Highly skilled in multitasking within fast-paced environments, with expertise in Microsoft Office Suite, Sage, Procore, Viewpoint, Bluebeam, and QuickBooks. Certified Notary Public committed to enhancing operational efficiency.
Overview
13
13
years of professional experience
1
1
Certification
Work History
Administrative Assistant / Project Coordinator/ Office Engineer
Hall-Irwin
Greeley
02.2023 - Current
- Manage high-volume communication, including answering calls, responding to emails, and handling correspondence with professionalism and discretion.
- Coordinate and schedule meetings, appointments, and project team calendars to ensure alignment and efficiency.
- Maintain accurate filing systems, perform timely data entry, and manage project-related document control.
- Oversee office inventory, maintain equipment functionality, and process supply orders as needed.
- Assist with travel logistics and process employee expense reports in compliance with company policies.
- Handle incoming and outgoing mail and packages to support daily office operations.
- Act as a liaison between field staff, subcontractors, vendors, and project stakeholders to facilitate communication and project execution.
- Manage project documentation, including RFIs, submittals, and change orders, ensuring accurate tracking and timely responses.
- Support Project Managers with reporting, meeting preparation, and deliverables.
- Ensure project activities comply with contract terms, specifications, and deadlines.
- Assist in preparing and managing RFI logs, submittals, and shop drawings.
- Coordinate with design professionals and engineers to resolve technical issues.
- Document field conditions, maintain daily logs, and verify as-built drawings for accuracy.
- Contribute to quality assurance and quality control efforts by monitoring processes and documentation.
- Provide technical and administrative support to superintendents and project managers throughout all phases of construction.
Project Coordinator / Assistant Project Manager
Coyote Ridge Construction
Johnstown
05.2021 - 12.2022
- Oversaw administrative operations for multiple construction projects, from initiation through completion.
- Scheduled meetings, coordinated subcontractors, and managed documentation such as RFIs, submittals, job billings, lien waivers, and change orders.
- Maintained contractor licenses, ROW permits, and water meter tracking logs.
- Developed and maintained inventory spreadsheets and managed project schedules.
Accounting Clerk / Notary (Temporary Position)
McCauley Constructors
Windsor
08.2020 - 02.2021
- Processed invoices, reconciled credit card statements, and prepared weekly payroll.
- Entered vendor insurance certificates into the system.
- Performed daily mail intake and check preparation.
- Proficient with Sage, Outlook, and Microsoft Office tools.
Project Administrator
E-Z Excavating
Longmont
06.2018 - 01.2020
- Coordinated administrative duties related to project operations, including contractor communications and site visit coordination.
- Handled project billings, work orders, change orders, and bid invitations.
- Maintained permit tracking, supply ordering, and equipment inventory.
- Utilized B2W and Viewpoint for project and document management.
Billing Specialist
Major Medical Supply
10.2015 - 02.2018
- Managed insurance updates, eligibility verifications, claim research, and payment processing.
- Supported patients with billing inquiries both over the phone and in person.
- Collaborated with insurance providers to resolve discrepancies and ensure accurate claims submission.
Accounting Clerk / Administrative Assistant
King Buick Chevrolet
Longmont
03.2015 - 10.2015
- Answered phones, scheduled appointments, and posted daily deposits.
- Maintained accurate records and provided customer support.
- Utilized Microsoft Office and Reynolds & Reynolds software.
WCT Wings Certified Trainer / Server
Buffalo Wild Wings
Longmont
09.2013 - 03.2015
- Trained new employees and ensured excellent guest service.
- Managed food and drink orders using POS systems.
Receptionist / Administrative Assistant
Health & Healing
Fallbrook
08.2012 - 08.2013
- Provided front-desk support and scheduled appointments for neurofeedback therapy clients.
- Managed billing, inventory tracking, and supply orders.
Education
High School Diploma -
Oasis High School
Fallbrook, CA01.2013
Some College (No Degree) - Undecided
Aims Community College
Greeley, COSkills
- Project Coordination and Scheduling
- Construction Administration and Billing
- Document Control and Estimating Support
- Microsoft Office Suite (Excel, Word, Outlook, Project)
- Construction Software: Procore, Bluebeam, Viewpoint, B2W, Sage, QuickBooks
- Payroll and invoicing
- Budget Tracking and Purchase Order Management
- Expense Reporting and Office Supply Management
- Spreadsheets and Inventory Management
- ERP and CRM System Proficiency
- Database and Document Management
- Meeting and calendar coordination
- Customer Service and Client Communication
- Problem Solving and Time Management
- Quality Assurance and Report Development
- Medical and Insurance Billing Auditing
- Training, coaching, and team collaboration
- Certified Notary Public
- Basic Sign Language (3 years)
- Strong written communication and grammar skills
- Self-motivated and deadline-oriented
- PC proficient and tech-savvy
- Data entry
- Document control
- Meeting coordination
- Construction scheduling
- Technical support
- Communication skills
- Problem solving
- Time management
- Customer service
- Team collaboration
- Attention to detail
- Quality assurance
- Purchase orders organization
- Telephone and email etiquette
- Office Software
- Data organization
- Excellent communication
- Purchase Ordering
Certification
Certified Notary Public, Colorado
Heartsaver - First Aid CRP AED - Certified
MSC Safety Solutions - Certified
Timeline
Administrative Assistant / Project Coordinator/ Office Engineer
Hall-Irwin
02.2023 - Current
Project Coordinator / Assistant Project Manager
Coyote Ridge Construction
05.2021 - 12.2022
Accounting Clerk / Notary (Temporary Position)
McCauley Constructors
08.2020 - 02.2021
Project Administrator
E-Z Excavating
06.2018 - 01.2020
Billing Specialist
Major Medical Supply
10.2015 - 02.2018
Accounting Clerk / Administrative Assistant
King Buick Chevrolet
03.2015 - 10.2015
WCT Wings Certified Trainer / Server
Buffalo Wild Wings
09.2013 - 03.2015
Receptionist / Administrative Assistant
Health & Healing
08.2012 - 08.2013
High School Diploma -
Oasis High School
Some College (No Degree) - Undecided
Aims Community College
Similar Profiles
Brayden FombyBrayden Fomby
Lead HVACR Service Technician at Irwin HVAC Services LLCLead HVACR Service Technician at Irwin HVAC Services LLC
Ashton BodenheimerAshton Bodenheimer
Dental Lab Assistant at Irwin Dental LabDental Lab Assistant at Irwin Dental Lab
Braxton WatsonBraxton Watson
Lead Service Technician at Irwin HVAC ServicesLead Service Technician at Irwin HVAC Services
Javier-Tony OrtizJavier-Tony Ortiz
Industrial Yard Maintenance and Painter at Frontrange Hydro-Bandits LLCIndustrial Yard Maintenance and Painter at Frontrange Hydro-Bandits LLC
Rachel GuthrieRachel Guthrie
Assistant Team Leader at H&R BlockAssistant Team Leader at H&R Block