Abriana Covarrubias
Arvada
Summary
Experienced administrator with a strong background in data entry, document management, and project coordination. Successfully designed forms and templates to enhance workflow efficiency, while compiling comprehensive reports for management review. Demonstrated proficiency in bookkeeping through accurate reconciliation of accounts receivable and payable, alongside providing essential administrative support to staff members. Maintained organized filing systems and ensured compliance with relevant regulations, contributing to streamlined operations within the organization.
Overview
2
2
years of professional experience
Work History
Administrator
John’s Lyng Reconstruction
Denver
05.2023 - Current
- Performed data entry tasks into computer databases from paper documents.
- Designed forms and templates to streamline workflow processes within organization.
- Compiled data from multiple sources into comprehensive reports for management review.
- Performed basic bookkeeping tasks such as reconciling accounts receivable and payable.
- Provided general administrative support to staff members.
- Developed spreadsheets to track project progress, budgets and other related data.
- Maintained filing system for important documents such as contracts and invoices.
- Prepared reports on various projects for management review.
- Coordinated meetings, conferences, travel arrangements.
- Ensured that all paperwork was completed accurately before submission deadlines.
- Monitored emails, sorted mail and distributed correspondence accordingly.
- Responded promptly to customer complaints in a professional manner.
- Created presentations with Microsoft PowerPoint for management team members.
- Assisted in the development of new administrative systems, procedures and policies.
- Answered incoming calls and responded to customer inquiries.
- Supervised administrative staff, delegating tasks and managing workload distribution.
- Managed day-to-day office operations, ensuring efficient workflow and adherence to policies.
- Followed up with customer accounts to resolve unpaid or past due accounts.
- Answered telephones to take messages or redirect calls to appropriate colleagues.
- Handled correspondence, including drafting emails, memos, and reports for senior management.
- Set specific goals for projects to measure progress and evaluate end results.
- Maintained positive working relationship with fellow staff and management.
- Implemented strategies to take advantage of new opportunities.
Project Coordinator
John’s Lyng Reconstruction
Denver
05.2023 - Current
- Ensured compliance with relevant regulations or standards when executing projects across multiple regions.
- Collaborated with senior leadership on strategic planning initiatives related to future projects.
- Performed regular reviews of project documentation and communicated results with relevant personnel.
- Provided direction, guidance and support to team members throughout the duration of projects.
- Collaborated with cross-functional teams to define requirements for new initiatives.
- Coordinated with internal departments as well as external vendors to ensure successful completion of tasks.
- Developed and maintained project plans, schedules and budgets to ensure successful completion of projects.
- Generated weekly, monthly, quarterly reports summarizing key performance indicators.
- Liaised with project managers to evaluate project scope and define milestones and deadlines.
- Created and maintained project documentation to drive transparency with stakeholders.
- Troubleshot and resolved non-technical issues using support documentation and training.
Education
High School Diploma -
Westminster High School
Denver, Colorado05-2018
Skills
- Data entry
- Report generation
- Bookkeeping
- Document management
- Project coordination
- Customer service
- Meeting organization
- Email management
- Team supervision
- Compliance monitoring
- Problem solving
- Team building and leadership
- Schedule coordination
- Program leadership
- Operations management
- Leadership
- Calendar management
- Administrative support
- Scheduling
- Problem-solving
Timeline
Administrator
John’s Lyng Reconstruction
05.2023 - Current
Project Coordinator
John’s Lyng Reconstruction
05.2023 - Current
High School Diploma -
Westminster High School